Associate Manager, Procurement at eHealth Systems Africa

Purpose of the Position

• The Procurement Unit at eHealth Africa ensures the efficient, transparent, and compliant acquisition of goods and services essential for program success.
• Through standardized processes and market intelligence, the unit supports project teams by facilitating timely procurement aligned with donor guidelines and organizational policy.
• The Associate Manager, Procurement supports the planning and execution of procurement activities across eHA, ensuring compliance with organizational and donor standards.
• The role enables timely access to goods and services by managing procurement workflows, supplier relations, and contract performance.

Responsibilities
What you’ll do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

• Analyzes procurement requests and technical specifications to identify key risks and opportunities in vendor sourcing, ensuring alignment with eHA policies and donor expectations.
• Prepares tender documentation, bid evaluations, and sourcing strategies to support timely and compliant procurement. Oversees bid processes and contract award mechanisms, ensuring clarity in procurement documentation and justifications.
• Engages with project and requisitioning teams to clarify procurement needs, advise on procedures, and align sourcing plans with operational requirements. Provides timely updates and guidance throughout the procurement lifecycle.
• Liaises with vendors to negotiate terms, clarify deliverables, and ensure mutual understanding of contract conditions. Maintains market intelligence and fosters supplier partnerships to improve value and responsiveness.
• Manages procurement pipelines using the ERP system, ensuring timely processing of requests, delivery tracking, and reporting. Prepares reconciliation reports and supports procurement audits and monitoring reviews.
• Ensures quality control in documentation, bid evaluations, and contract administration. Advises on modifications, extensions, and vendor performance, validating that procurement outcomes meet programmatic needs.
• Administers contract performance and resolves delivery, invoice, or warranty discrepancies.
• Ensures compliance with donor-specific procurement requirements, particularly for institutional and large-scale donors.

Who you are:

• Strong understanding of procurement regulations, contract management, and sourcing techniques
• Ability to lead cross-functional coordination and supplier negotiation
• Sound judgment in evaluating procurement risks and ensuring compliance
• Effective communication and stakeholder engagement across functions
• Demonstrated experience managing international, end-to-end procurement cycles (sourcing, bidding, negotiation, contract management, compliance, and logistics)

Qualifications and Experience

• Education: BSc in Procurement, Supply Chain, Business Administration, or related field; Master’s degree preferred.
• Certifications: Relevant professional certification (e.g., CIPS, CPSM) required.
• Experience: Minimum 6 years of procurement experience, with at least 3 years in an NGO or donor-funded environment.