Assistant Finance Manager at Vantegral Consulting

Overview

• To support the financial operations of the organization through effective revenue management, reconciliation, payroll administration, tax compliance, and reporting.
• The role ensures accuracy of financial records, supports statutory compliance, and enhances financial accountability while contributing to corporate governance and internal control frameworks.

Key Responsibilities
Revenue & Invoice Management:

• Prepare and review proforma and final invoices for contracts and projects.
• Allocate Purchase Order (PO) numbers to invoices and ensure proper documentation.
• Submit proforma invoices for client endorsement and follow through to final invoicing.
• Upload and manage invoices on vendor portals (e.g., VIMP).
• Maintain and update receivables tracker to monitor outstanding invoices.
• Reconcile payments received against issued invoices to ensure accuracy and completeness.
• Support timely billing processes to enhance cash flow and revenue recognition.

Reconciliation & Internal Control:

• Review postings of invoices, receivables, and payables within accounting systems (e.g., SAGE 50).
• Perform bank reconciliations, including matching payments and identifying discrepancies.
• Reconcile bank charges across multiple reporting periods.
• Maintain updated reconciliation schedules for financial records.
• Investigate discrepancies, identify root causes, and implement corrective actions.
• Strengthen internal control processes to improve financial accuracy and reliability.

Payroll Audit & Administration:

• Review payroll schedules for expatriates and administrative staff.
• Prepare monthly PAYE schedules and ensure compliance with statutory deductions.
• Coordinate salary payment processes, including preparation of bank transfer documentation.
• Monitor payroll transactions through bank statements to confirm successful payments.
• Follow up on payroll approvals and ensure timely processing.

Tax Compliance:

• Prepare and update VAT schedules and supporting documentation for filing.
• Monitor PAYE compliance and ensure timely statutory remittance.
• Upload and file PAYE returns on relevant tax portals (e.g., LIRS).
• Track withholding tax (WHT) and other deductions on invoices.
• Support corporate income tax (CIT) annual filing processes.
• Ensure adherence to all statutory tax regulations and deadlines.

Fixed Asset Management:

• Maintain and update the Fixed Asset Register.
• Track asset allocation and ensure proper tagging and documentation.
• Review asset records to ensure accuracy and completeness.
• Support periodic asset verification exercises.

Reporting & Accountability:

• Prepare structured financial and operational reports.
• Track daily and periodic deliverables to ensure timely completion of tasks.
• Highlight pending actions and provide updates on progress.
• Support management decision-making through accurate and timely reporting.

Corporate Governance:

• Support the implementation of corporate governance policies and financial controls.
• Ensure compliance with internal policies, financial regulations, and ethical standards.
• Maintain proper documentation to support audits and regulatory reviews.
• Assist in preparing financial reports and documentation for management oversight.
• Promote transparency, accountability, and integrity in financial operations.
• Support internal and external audit processes by providing required financial data and explanations.

Key Competencies:

• Strong analytical and reconciliation skills.
• Attention to detail and high level of accuracy.
• Knowledge of financial regulations and tax compliance.
• Proficiency in Microsoft Office and accounting software.
• Strong organizational and time management skills.
• High level of integrity and professionalism.