Asset and Inventory Officer at Sage Grey Technologies Limited

Job Summary

• The Asset and Inventory Officer is responsible for the effective control, tracking, and safeguarding of the organization’s assets and inventory.
• The role ensures accurate record-keeping, proper utilization, and accountability for all company assets and stock items while supporting operational efficiency and compliance with internal control policies.
• The officer oversees asset lifecycle management, from acquisition to deployment, maintenance, and disposal and ensures inventory availability through proper monitoring and reconciliation.
• This role also supports administration, audits, reporting, and continuous improvement of asset and inventory management processes.

Scope of Work & Key Responsibilities
Asset Management:

• Maintain an up-to-date fixed asset register capturing acquisition date, cost, location, custodian, and depreciation.
• Tag, label, and track all company assets (IT equipment, furniture, machinery, etc.).
• Coordinate asset issuance, transfer, and retrieval processes and ensure proper documentation.
• Conduct periodic physical verification of assets and reconcile with records.
• Monitor asset usage and report idle, damaged, or obsolete assets.
• Support asset disposal processes in line with approved policies.

Inventory Management:

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods.
• Maintain appropriate stock of frequently used supplies through establishing a reorder level con sistent with monthly usage
• Prepare and submit Weekly, Monthly, and Quarterly Stock Reports to the line manager as needed
• Ensure warehouses are clean and goods are well always organized according to their type and homogeneity.
• Maintain accurate inventory records for consumables, supplies, and stock items.
• Monitor stock levels and initiate replenishment requests to avoid stock-outs or overstocking.
• Ensure proper storage, handling, and security of inventory items.
• Conduct routine and spot stock counts and reconcile variances.
• Prepare inventory movement and usage reports.
• Support the count team during the periodic stock counts.

Controls & Compliance:

• Enforce asset and inventory management policies and procedures.
• Ensure proper authorization and documentation for all asset and inventory movements.
• Support internal and external audits by providing required documentation and explanations.
• Identify control gaps and recommend process improvements.

 Reporting:

• Prepare periodic asset and inventory reports for management.
• Provide data to support budgeting, forecasting, and financial reporting.
• Report losses, damages, or discrepancies promptly with root-cause analysis.

Coordination & Support:

• Liaise with the HR and Finance teams on asset, inventory, and related administrative matters.
• Provide support for general administrative functions as required.
• Support employee onboarding and exit processes by ensuring timely asset assignment, tracking, and recovery.

Key Performance Indicators (KPIs)

• Accuracy and completeness of asset and inventory records
• Timely reconciliation and submission of asset and inventory reports
• Reduction in asset losses, damages, and inventory variances
• Compliance with approved asset and inventory management policies and procedures
• Effectiveness and responsiveness in supporting administrative functions
• Audit outcomes and number of audit findings related to assets and inventory.

Sage Grey Technologies Limited:

• Strong record-keeping and documentation skills with high attention to detail
• Good understanding of asset lifecycle management and inventory control practices
• Ability to conduct physical verification, reconciliation, and variance analysis
• Knowledge of internal controls, compliance, and basic audit requirements
• Proficiency in Microsoft Excel and inventory or asset management systems
• Strong organizational and time-management skills with the ability to prioritize tasks
• Good communication and interpersonal skills for effective coordination with internal teams
• High level of integrity, accountability, and confidentiality
• Problem-solving skills with the ability to identify issues and recommend improvements
• Ability to work independently and as part of a team.

Qualifications & Experience

• Bachelor’s degree or HND in Business Administration, Logistics, Supply Chain Management, or a related field
• Minimum of 4 years relevant experience in asset management, Warehouse and Inventory Management and/or administrative operations
• Basic knowledge of accounting principles
• Competence in Microsoft excel and other Microsoft suite software
• Familiarity with inventory management systems, ERP tools, or asset registers
• Professional certifications in inventory, logistics, or supply chain management (added advantage).