AMCE: Head of Project Implementation at African Export-Import Bank (Afreximbank)

The Opportunity

• The Project Implementation Manager will be responsible for overseeing the successful setup and implementation of projects within the organisation that are vital to the delivery of patient care to the highest of standards. The post holder will be responsible for the planning, delivery and implementation of projects, policy or services within the orgsanisation, taking leadership over the planning, budgets, governance and risk management stages, ensuring that this has been accounted for in each stage of the plan.
• The post holder will be expected to communicate with a wide range of stakeholders in the project planning processes, ensuring that the plans in place are both achievable and sustainable, ensuring that they can be achieved in an agreed timeframe that will allow the delivery of the project to the expected standard.
• This role requires you to have a strong background in successfully delivering construction projects, ideally within a healthcare setting. You will also have a strong knowledge of healthcare and an awareness of risk management techniques in accordance to the management of projects.  The ideal candidate will have had at least five years of success within a project implementation role, leading a project team through a combination of astute project implementation expertise and exemplary leadership skills.

Key Responsibilities: 

Leadership

• Responsible for overseeing the management of the relevant projects, ensuring there is a high standard business case being developed and relevant documentation for project initiation
• To develop and maintain a detailed project plan that includes risk assessment of each phase, specifying the project objectives
• Ensuring resource requirements and costs for delivery involve all key stakeholders to ensure delivery of projected efficiencies are outlined during the planning phase, whilst ensuring that these financial/resource constraints are abided by during the Implementation process
• Review on an ongoing basis progress of a project, identifying where there maybe specific KPI’s that may not be met, taking action to bring the project back on track and provide any solutions to potential problems in delivery

Strategic Development 

• Responsible for leading the strategic and operational planning of the management of the project
• To make sure projects are developed with the correct quality standards and are developed on time
• Manage the timescales of the delivery of the project to ensure there are agreed time standards making sure that the quality is not compromised
• Provides strategic direction and oversight for the design, development and delivery of the project.
• To develop an exit strategy for projects ensuring the benefits continue to be realised and the final results are not compromised.
• To lead on the development of all policies, procedures and protocols relating to project implementation, ensuring these are acted upon within the project team and by stakeholders

Governance 

• Ensure correct governances arrangements, which include the management of finance and regulatory activity where appropriate
• Making sure that all project implementation practices comply with regulatory standards at all stages of the development lifecycle
• Ensuring that a relevant audit trail of project outcomes are visible at all times

Other Duties

• Ensure that all staff members who are contributing to the development of projects have the correct and relevant training
• Management of tender document, appraisals and negotiations
• To be able to carry out business development with prospective external clients for funding of projects
• To provide support to the wider project management team

Equality and Diversity

• Act as lead for Equality & Diversity in the Projects department to ensure the development and effective implementation of a strategy, set of policies, procedures and monitoring and control systems are in place

Personal and Staff Development

• Work with HR to undertake recruitment, retention, performance management and development of staff in the team
• Work with the Recruitment Manager to establish connections with appropriate local, international and online communities to nurture a pipeline of talent to support the growth of the company
• Responsible for development of high potential employees, providing a structured approach to mentoring and developing critical talent at all levels of management

Communications And Working Relationships

• Coordinate and facilitate consultations with stakeholders to define business and systems requirements to ensure improvements and any necessary systems implementations to help the meet the Project Implementations strategic objectives
• Establish credibility throughout the organisation and set an example as a proactive senior leader and change agent who earns respect by demonstrating a sound understanding of the Project Implementation objectives and goals.
• Collaborate with the senior stakeholders and divisional Heads to determine the short and long term project needs of the organisation
• Develop and present Project Implementation updates to the Board of Director
• To develop, agree and implement a clear communications pathway for the project implementation reaching all stakeholders within the organisation.

Line Management

• Develop and maintain the department with the appropriate mix of business knowledge and technical skills required to achieve strategic objectives and ensure the core functions are reliable, stable and efficient
• Provide strong leadership to develop, coach and ensure a high performing team
• Establish the department goals, objectives and operating procedures

Organisational Responsibilities

• Work with the senior management team to horizon scan for new Project Implementation technology or sector related improvements
• Provide solutions and services to the business that retain and increase a competitive advantage within the sector
• Evaluate, select, and implement new technology/systems needed to support the organisation in reaching its strategic objectives

Confidentiality

• The post holder must be aware that Confidential Information and data to which the post holder will have knowledge and access to in the course of their employment with the AMCE is to be kept confidential, and this confidentiality is a condition of employment. The duty to maintain confidentiality continues even when the post holder is no longer employed
• This information is not to be shared with anyone outside of the AMCE under any circumstances, except to the extent necessary to fulfil any duties and responsibilities required within the role. Furthermore, upon termination with the AMCE Abuja, the post holder will return to the AMCE all confidential information held

General 

• The post holder has a general duty of care for their own health, safety and well-being and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post
• To observe the rules, policies, procedures and standards of AMCE together with all relevant statutory and professional obligations
• To observe and maintain strict confidentiality of personal information relating to patients and staff
• To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues
• This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder
• All employees must hold an AMCE email account, which will be the AMCE’s formal route for email communication. You are therefore required to check this regularly and to deal with such communication promptly

Infection Control Statement 

• The post holder has an important responsibility for and contribution to make to infection control and must be familiar with the infection control and hygiene requirements of this role.
• These requirements are set out in the AMCE Code of Practice on Infection Control and in local policies and procedures, which will be made clear during your induction and subsequent refresher training.
• These standards must be strictly complied with at all times.

Criteria

Essential Qualifications

• Degree or equivalent in relevant experience (Project management / Construction/ Sciences related qualification)
• Chartered status within RICS, CIOB or other globally relevant accreditation
• Evidence of commitment to continuing professional  development

Desirable Qualifications

• Masters in relevant subject
• Professional qualification in a relevant subject
• Teaching qualification

Essential Experience

• Ability to be comfortable presenting to large groups
• Strong hands on technical experience
• Leading meetings regarding the development of projects
• Skilled expertise in the handling of construction contracts
• Successful proven experience in a number of project management/implentation roles
• Experience of working within a complex multi disciplinary project team

Desirable Experience

• Ideally successful project development experience within the healthcare field
• Management and Leadership
• Successfully managed a project team, being able to deliver the outlined service/project
• Inspirational and visible leader, with first class communication skills, capable of engaging audiences at all levels
• Ability to think and act strategically, developing practical, innovative and creative solutions to the management of issues and complex problems
• Ability to identify opportunities to improve business outcomes through partnership at all levels
• Energy and passion to deliver at pace and cut through obstacles
• Well-developed management skills, with the ability to build and lead teams across multiple locations
• Highly effective influencing and negotiating skills, with the ability to develop partnerships and alliances across a diverse range of stakeholders
• Politically astute and resilient, with the ability to manage conflict and ambiguity
• Outcome focused, with the capability and tenacity to drive the agenda forward
• Financially literate and commercially astute, with a sophisticated understanding of commercially orientated performance and financial management including contract management
• Driven by change and business transformation particularly focused on optimising the benefits of digitization
• Shares the AMCE’s vision and values
• Commitment to clinical governance / improving quality of patient care

Personal Attributes

• Professional attitude towards work
• Shares the AMCE’s vision
• Proactive and organised
• Commitment to clinical governance / improving quality of patient care
• Has personal and professional credibility and commands the respect of colleagues peers
• Is supportive and approachable and capable of inspiring confidence in staff members
• Commitment to caring for others
• Ability to adapt to living in a new country and new culture accordingly
• High levels of honesty and integrity

Languages

• All applicants to have demonstrable skills in written and spoken English that are adequate to enable effective communication about medical topics with patients and colleagues
• Skills in languages other than English is desirable

AMCE Values

• Able to demonstrate an understanding of the  AMCE’s values
• Commitment to uphold the AMCE’s values