Administrative / Personal Assistant at Zowdin Limited

Job Responsibilities

• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Make travel arrangements including flights, accommodation and logistics
• Coordinate events and other engagements
• Draft correspondence such as emails and letters
• Act as the point of contact between the director and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Other tasks that may be assigned.

Requirements

• Candidates should possess a HND / Bachelor's Degree in related fields with work experience
• Proven work experience as a personal assistant
• Strong interpersonal skills
• Tech-savvy and experience with word processing and email programs
• Active listening and good communication skills
• Proactive approach to problem-solving
• Strong time-management and organizational skills
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Ethical and trustworthy, with the ability to handle sensitive information with discretion and confidentiality.
• Results-oriented mindset with a passion for developing to become better.