Administrative Officer at Wendernek Consulting Limited

Responsibilities
Office Administration:

• Oversee and administer the day-to-day running of the office in accordance with policies, procedures, and systems to ensure productive and efficient office operations.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Serve as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational matters of the company.
• Interface and coordinate suppliers and vendors, initiating procurement and ensuring prompt payment and delivery of goods and services.
• Assist with various administrative tasks, such as expense tracking, document preparation, filing, and data entry.
• Code and sort documents so they can be accurately processed or filed.
• Respond to, or redirect, routine inquiries from external or internal sources about the organization, its activities, or processes so callers/visitors are answered promptly and accurately.
• Update calendars and schedule meetings as required.
• Maintain a safe and clean reception area.

Administrative Support and Planning:

• Schedule, organize and coordinate meetings as directed, including meeting spaceand administrative support to ensure a successful event.
• Prepare, circulate and maintain the attendance sheet for all meetings.
• Set up, facilitate and attend staff meetings, participate in staff discussions, as appropriate.
• Provide support to the office of the Director Operations in managing his schedule, meetings, official travels, and appointments.
• Take accurate minutes of meetings and distribute them accordingly.
• Set appointments and reminders for the department leadership team.
• Maintains continuity among work teams by documenting and communicating actions plans and/or irregularities.
• Provide secretarial support to the departments (scanning, printing, filing etc)

Others :

• Perform any other tasks as may be assigned.

Requirements

• Bachelor’s degree in business administration, or a related field.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• At least 3years’ proven experience as office assistant, office administrator or in relevant position.
• Customer Service Orientation/Client Focus (Internal and External).