Administrative Officer at Value Seeds Limited

Job Summary

• The Admin Officer will provide oversight for the office in the areas of administration, facilities, operations, reporting and analytics, amongst other duties.
• He/ She will be responsible for compliance and efficient functioning of all units and departments in the Organistation.
• The preferred candidate should be willing to work under pressure in a high-paced environment.
• He/ She must possess excellent communication skills, able to juggle multiple tasks and independently work through highly diverse and intricate work routines, processes and procedures.

Duties and Responsibilities

• Ensure smooth operation of ongoing office administrative functions including environment, space, equipment, information retrieval system, etc.
• Manage facilities by overseeing activities like renovations and repairs, ensuring that established procedures for all building management, fire, life safety and security programmes are followed for periodic inspection and staff emergency drills
• Orienting new staff at all levels regarding unit’s administrative operations and work guidelines
• Manage an asset programme for the Company’s furniture, equipment, fittings and other inventory
• Maintain a current table of head and seat counts in the office and space use and coordinate internal moves.
• Serve as backup to support staff on issues related to program activities, HR, front desk, IT, security, office events, logistics, etc.
• Dissemination of administrative information and other relevant reports useful for staff wellbeing and welfare.
• Review all contractor invoices and recommends for payment as appropriate. Attends to all procurement matters concerning procurement for office facilities.
• Oversee activities of drivers and cleaners.
• Coordinate schedules, arrange meetings, distribute memos and reports and ensure that everyone is kept current of necessary company news and information
• Operate copy equipment, printers or other equipment necessary
• Update office policies as needed
• Ensure that all assets are controlled and managed properly in accordance to policies.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Conduct asset inventory (physical count) during the reporting period.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Liaise with Supply Chain Team to recommend disposal of assets to ensure that it is reviewed and implemented annually as per requirements and regulations.
• Ensure that up-to-date filing system for all assets is maintained.
• Retrieve assets and reassign at the end of employee term of service
• Arrange travels and accommodations as required by staff and visitors
• Schedule in-house and external events
• Undertake adhoc duties that may be assigned by Superior to meet organisational requirements

Qualifications
Education, Training and Experience:

• B.Sc./ HND in Business Administration or related field
• 1 - 2 years proven working experience as an Administrative Officer, Administrator or in similar role

Skills and Knowledge:

• Solid knowledge of office procedures
• High attention to details, strong organizational skills and good problem-solving skills
• Good communication skills, both written and verbal, with a blend of assertiveness and empathy
• Excellent knowledge of MS Word, Excel and Powerpoint
• Highly efficient to multitask and work under pressure to meet deadlines
• Project and Task Management Skills
• Personal drive for agreed-upon results and surpass expectations
• Client Orientation
• Good record-keeping acumen, manually and electronically
• Efficient time-management skills
• Leadership and Supervisory skills
• Personal qualities of integrity, credibility and commitment to the Company’s mission

Competencies:

• Communication and Active Listening
• Record Keeping
• Professionalism and Confidentiality
• Attention to Details
• Organisation and Time Management
• High Computer Literacy
• Document and Information Management
• Financial and Human Resources Support
• Problem Solving and Initiative
• Compliance and Auditing
• Collaboration and Teamwork

Working Conditions:

• Candidate should reside or be willing to reside in Zaria
• Full time work weekdays with occasional work, meetings and events during weekends and holidays. There may be occasional travels on official responsibilities.

Salary

• Attractive and Competitive