Administrative Officer at Prestigious Consulting Group

Role Overview

• We are seeking a well-organised, proactive, and reliable Administrative Officer to support the daily operations of a health centre. The ideal candidate will oversee administrative activities, coordinate procurement, maintain proper records, and ensure the smooth running of the facility.
• The successful candidate must demonstrate strong organisational skills, attention to detail, initiative, and the ability to manage multiple responsibilities effectively.

Key Responsibilities
Administrative Operations:

• Manage daily administrative activities to ensure the efficient running of the health centre.
• Maintain and organise records, files, correspondence, and other administrative documents.
• Handle calls, emails, enquiries, and routine communications professionally.
• Schedule meetings, appointments, and other operational activities as required.
• Monitor office supplies and ensure the availability of essential administrative materials.
• Support management with reports, documentation, and other assigned tasks.

Procurement and Supplies Management:

• Identify procurement needs and coordinate the sourcing and purchase of approved supplies, equipment, and materials.
• Obtain and compare quotations from vendors to ensure value for money.
• Maintain accurate procurement records, purchase requests, invoices, and receipts.
• Monitor stock levels and coordinate timely replenishment of supplies.
• Liaise with vendors and suppliers to ensure timely delivery and resolution of supply issues.
• Ensure procurement activities follow approved procedures and budget limits.

Facility and Operational Support:

• Support the coordination of the health centre's day-to-day operations.
• Help maintain a clean, organised, and functional administrative environment.
• Report maintenance needs, supply shortages, and operational issues to management.
• Coordinate with relevant staff to ensure administrative and operational needs are addressed promptly.
• Carry out other reasonable duties assigned by management.

Requirements

• A Bachelor's Degree or HND in Business Administration, Public Administration, Office Management, or a related field.
• 3 - 5 years previous experience in administration, procurement, office management, or operations.
• Experience in a healthcare facility or health-related organisation is an advantage.
• Strong organisational, communication, and record-keeping skills.
• Proficiency in Microsoft Office and basic digital record-management tools.
• Good negotiation, vendor coordination, and problem-solving skills.
• High levels of integrity, discretion, accountability, and attention to detail.
• Ability to work independently, prioritise tasks, and respond to operational needs.

Work Arrangement:

• Hybrid work arrangement, with attendance at the health centre as required.
• On-site working hours are 8:00 AM to 4:00 PM.
• Work outside the office will be based on reasonable operational requirements and agreed responsibilities.