Administrative Officer at Phillips Consulting

RESPONSIBILITIES

• Serve as the face of the company and first point of reference for all administrative enquiries from guests and employees.
• Ensure vendors are registered in accordance to the Company’s KYC requirements.
• Co-ordinate all compliance certificate applications i.e. Pencom, NSITF Co-ordinate distribution and filling of incoming and outgoing correspondence
• Prepare documentation required for the renewal for expatriate residence permits and expatriate quotas
• Prepare documentation required for processing of tourist/business visa of companies guest Liaise with government agencies as the need may arise
• Ensure functionality of necessary office equipment and liaise with the relevant department to request for new supplies and equipment.
• Help ensure the Organization adheres to the requirements of ISO standards (9001, 14001 & 45001) in terms of updating documents as required by the standards.
• Aid in the maintenance of a filling system of all administrative documents
• Maintain relationships with higher institutions and co-ordinate the posting of NYSC and Industrial attachment students to various departments and ensure the proper administrative procedures are followed.
• Create purchase orders on ERP Candidate must be able to identify process gaps and recommend solutions and alternatives.
• Perform other functions as requested by the Head of HR & Admin.

REQUIREMENTS

• University Degree or Diploma in relevant discipline.
• Proven Work Experience as an Admin Officer is a MUST
• Relevant professional certifications are an added advantage but not mandatory. Candidate must be organized, polite, patient, time-conscious, and conversant with Microsoft Office Suite.
• Previous experience working with a diverse group of people and members of management is mandatory.