Administrative Officer at NewGlobe

About the role

• The Administrator ensures smooth and standardized administrative operations in the assigned state.
• This role is responsible for correspondence handling, facilities maintenance, inventory control, and workspace management, ensuring Moniepoint’s offices operate efficiently and safely.
• The ideal candidate is detail-oriented, proactive, and capable of driving consistent service quality across diverse functions.

Key Responsibilities
Administrative Coordination:

• Manage administrative processes including correspondence handling, filing systems, office documentation, and internal communications.
• Ensure timely dissemination and tracking of internal and external correspondence while maintaining compliance with organizational standards.

Facility Management:

• Oversee upkeep of the office infrastructure, including generators, meters, water dispensers, and cleaning services.
• Track utility consumption, implement scheduled maintenance, and resolve emerging facility issues while ensuring a safe and hygienic work environment.

Office Experience & Support Services:

• Maintain a functional and professional workspace by coordinating logistics for meetings, ensuring availability of supplies (e.g., CWAY water, stationery), and supervising daily operations.
• Collaborate with staff to meet facility-related needs and gather feedback for continuous improvement.

Inventory Oversight:

• Maintain accurate inventory records, monitor stock levels, and coordinate timely replenishment of consumables and equipment.
• Implement controls to minimize loss and optimize usage while ensuring effective vendor liaison and documentation.

Internal Control & Compliance:

• Implement administrative control systems, including checklists, inspection routines, and SOP compliance monitoring.
• Conduct periodic audits to identify gaps, ensure policy adherence, and support risk mitigation across administrative functions.

Performance Reporting:

• Generate weekly and monthly reports on correspondence trends, facility conditions, inventory status, and control implementation.
• Provide actionable insights to improve efficiency, cost management, and service delivery.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or related field.
• Minimum of 4 years’ experience in administrative, office, or facilities management roles.
• Proficiency in Microsoft Office Suite and documentation systems.
• Strong communication, organizational, and interpersonal skills.
• Familiarity with inventory systems and facilities maintenance planning.
• Ability to multitask and manage operations across diverse functions independently.