Administrative Officer at Librod Energy Services Limited

Duties

• Ensure the office is stocked with necessary supplies and all equipment is properly maintained.
• Be responsible for overseeing the operation and maintenance of office equipment, and property; arrange for repairs when necessary.
• Work with the finance team to set budgets, monitor spending, and other expenses.
• Manage accounts and perform bookkeeping.
• Perform regular inventory counts to ensure the company always has stock of its most needed items.
• Create a filing structure in the Administrative department to ensure all documents are up to date.
• Create and maintain filing systems, both electronic and physical
• Organizing an archiving system.
• Labeling, sorting and categorizing documents for ease of use.
• Drafting inventory reports that document inventory counts, discrepancies, and other statistical data.
• Supervision of general cleanliness of the offices and premises (external and internal)
• Maintain a logbook on all company vehicles, repairs & functionality of vehicles.
• Coordinate procurement of office supplies/stationary.
• Organizing meetings, taking minutes.
• Prepare regular reports on expenses and office budgets
• Arrange travels and accommodations
• Prepare reports and presentations with statistical data, as assigned.

Education & Experience

• BSc / HND in Business Administration, Economics or any other discipline.
• Professional certification in NIM or related discipline is an added advantage.
• 3 – 5 years of experience in a reputable organization.

Skills / Physical Competencies

• Ability to undertake a variety of tasks within the same time frame
• Advanced computer literacy
• Strong communication and independent execution capacity
• A technical, logical thought process
• An ability to stick to strict deadlines
• A keen eye for technical detail.