Administrative Officer at HR-EX Consulting

The Overal Scope of the Role

• The job holder is responsible for providing administrative support and the point of contact for all employees concerning admin-related issues.
• Ensuring all administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Preparing regular reports on budgets and expenses of the office.
• Ensuring that the corporate office is constantly in a conducive state for employees by making sure all requirements by way of tools, equipment, and consumables are available when needed; supervising the cleaning and maintenance of the building and the entire premises to the agreed company standards.
• Updating asset inventory by ensuring assets purchased by the company are properly labelled and documented in the asset inventory quarterly.
• Proactively functioning as an external liaison by resolving all issues that impact the corporate environment; answering queries by clients, service providers, and product suppliers.
• Providing administrative support in the onboarding of new hires and the offboarding of exited staff.
• Ensuring the effective management and maintenance of the company vehicles. Ensuring that the vehicles are serviced when due and timely renewal of vehicle documentation.
• Procurement of required equipment, tools, and consumables by the established procedure and ensuring the budget for these items are optimally utilized.
• Proper scheduling of all staff travels and accommodations.
• Organizing and scheduling in-house and external company events.
• Maintaining and updating the company databases; ensuring all employee information is properly documented on the time attendance management system (TAMS).
• Organizing a filing system for important and confidential company documents.
• Preparing reports and presentations with statistical data, as assigned.
• Timely escalation of issues that cannot be resolved to line manager.

Requirements

• Candidates should possess a Bachelor's Degree / HND qualification.
• 2 -3 years of Administrative experience.
• Proven work experience as an Administrative Officer or in a similar role.
• Strong communication and people management skills.
• Proficiency in Microsoft Office applications.
• Good organization, time management, and scheduling skills.
• Basic procurement skills.
• Attention to detail.