Administrative Officer at FiberOne Broadband

Job Objective

• To leverage organizational and communication skills to efficiently support daily operations, enhance workflow processes and ensure compliance with organizational policies. To also contribute to a collaborative work environment by facilitating effective communication, managing administrative tasks, and providing exceptional support to both staff and management, ultimately driving organizational success.

Accountabilities

• Oversee day-to-day office operations and ensure a well-organized and efficient working environment.
• Manage office supplies, equipment, and maintenance.
• Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
• Ensure timely and effective communication within the organization.
• Maintain accurate records and files, both in hard copy and electronic format.
• Assist in the development and implementation of office policies and procedures.
• Input and manage data in admin database and system.
• Generate reports on request as required.
• Schedule and coordinate meetings, appointments, and events.
• Prepare meeting agendas and take minutes as needed.
• Coordinate the submission of the weekly workplan of team members
• Make travel arrangements for staff, including booking flights, accommodations, and transportation.
• Assist in budget preparation and monitoring expenditures for various events that occur in and out of the organization.
• Provide excellent support to internal stakeholders.
• Forward issues arising to the right channel and making sure they are resolved in a timely manner.
• Provide meeting support by coordinating logistics for meetings, conferences, and events.
• Assisting with provision of work tools for new hire based on request from the human capital department.

Functional / Technical Competencies

• Reporting Skills
• Communication Skills

General Competencies:

• Communication & organizational skills

Behavioural Competencies:

• Interpersonal Skill
• Relationship Building Skills

Organizational Competencies:

• HSSE
• Culture Fit