Administrative Manager at Proforce Limited

Job Summary

• The Administrative Manager oversees andsupport operations of theOrganisation and direct the administrative services of Proforce and WMO Gadget.
• He assigns responsibilities to administrative staff and ensure the facilities are properly taken care of, equipped with the supplies and services needed.
• His/her work encompasses a variety of responsibilities to ensure the business runs smoothly and accomplishes its goals on a daily basis

Job Description

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Develop strategies in administrative manager functions to effectively run an organization.
• Allocate responsibilities and office space.
• Create budget plans, find ways to reduce costs of supplies and services and monitor the flow of money to ensure they stay within their proposed budget.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Examine energy consumption patterns, technology usage, and personal property needs
• Monitor costs and expenses to assist in budget preparation
• Oversee Logistics, facilities and maintenance activities including tradespersons (e.g electricians)
• Responsible for the welfare of the Nigeria Military including logistics, flight bookings, hotel accommodation, feeding and general welfare.
• Ensure the residence is good condition; water must be available at all times, it should be properly cleaned and maintain to ensure nothing is in lack, all damaged amenities fixed and all items accounted for.
• Manage the Operatives (cleaners) and ensure that the entire facility is well taken care of, free from dirt and well organised to meet company standard.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, supplies, products, or services
• Keep abreast with all organizational changes and business developments
• Handle the acquisition, distribution, and storage of equipment and supplies
• Ensure plant, machinery and furniture maintenance
• Oversee the planned maintenance of vehicles
• Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others.
• Responsible for the Proforce canteen including collating names of all staff that ate, taking stock of products bought and monitoring it etc.
• Any other function as may be assigned by the Plant Manager and/or GMD

Minimum Qualifications

• First Bachelor's Degree / HND in Business Administration, Accounting, Economics or any Social sciences.
• Possession of an MBA or equivalent will be an added advantage.
• 5 - 9 years work experience.

Technical:

• Conducting organizational and administrative duties
• Managing human, material and financial resources
• Being adaptable and self-driven
• Project management and prioritizing
• Preparing work schedules
• Problem Solving/Analysis
• Strategic thinking and strong execution skills.

Non-Technical:

• Excellent leadership and man management skills
• Excellent interpersonal skills
• Ability to manage a variety of cross-functional team members
• Excellent written, verbal and presentation skills
• Excellent organizational and follow-up skills
• Competent in problem solving, team building, planning and decision making.