Administrative Manager at PG Consulting limited

Summary of Role

• The main objective of Admin Manager is to supervise daily support operations of the company and plan the most efficient administrative procedures.
• You will lead a team of professionals to complete a range of administrative duties in different departments.
• The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Duties and Responsibilities

• Planning: Plan and coordinate administrative procedures and systems and devise ways to streamline processes, Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Facility Management: Oversee facilities services, maintenance activities and tradespersons (e.g electricals, Air conditions, Water dispenser machines repairs, office door and key repairs, tables and chairs, and other office equipment. Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Vehicle Maintenance and Journey Management System: effectively manage vehicles and other assets, Registration, licensing, and compliance with FRSC/LASTMA/TRACE, oversee and analyze operations with the aim of improving processes and ultimately increasing the overall efficiency of the company cars.
• Drivers Management: manage the drivers. This includes hiring, training, and scheduling, as well as day-to-day communications and route management, and ensuring that drivers are as efficient as possible.
• Office Hygiene: Supervise and maintain adequate office hygiene to include cleaning schedules, pantry hygiene, coaching and training of stewards for serving of tea to management and visitors.
• Office Supplies & Stationeries: Ensure adequate supply of office drinking water, stationeries, Toiletries, tables, chairs cleaning materials and provide usage sheet for management review
• HSE: Ensuring the Admin team maintains the safety policies of the company for the safety of employees and office properties.
• Hotel Reservation/Entertainment: Booking and planning for management and visitor's hotel reservations in line with management directives. Plan for lunch packs for Auditors and visitors in line with management directives.
• Record Keeping: Ensuring accurate records on office inventory and office facilities, usage of water, Air condition maintenance sheet, Hygiene scheduling records, vehicle maintenance records (including purchases of spare parts)
• Participate in developing organizational guidelines and procedures as well as administering policies
• Others: Carry out other task that may be assign to you by management at all times.

Educational / Certification Requirements

• B.Sc in Business Administration or any relevant degree with 4-6 years’ experience in the same position.

Required Skills:

• Communication skill
• Conflict Management
• Organization Skill
• Decision-Making
• People Management
• Data Processing Skills
• Dependable
• Reporting Skills
• Deadline-Oriented
• Quote Bargaining