Administrative / Front Desk Officer at Neveah Limited

Job Summary:

• The Administrative Officer plays a key role in ensuring the efficient and seamless operation of the organization by delivering broad-based administrative support. Responsibilities include managing documentation and record-keeping systems, coordinating logistics and travel arrangements, overseeing facility upkeep, assisting with HR and compliance-related tasks, and maintaining effective communication with vendors and regulatory bodies.

Key Responsibilities:

Administrative Support:

• Maintain an organized and efficient documentation system, both digital and physical.
• Prepare routine correspondence, reports, memos, and presentations as needed.
• Track office supply levels and ensure timely procurement and inventory management.

Facility Management:

• Supervise the upkeep and cleanliness of office spaces and equipment.
• Coordinate with vendors and service providers for repairs, maintenance, and facility needs.
• Ensure compliance with safety policies and procedures within the workplace.

Logistics & Travel:

• Handle staff travel arrangements including flight bookings, accommodation, and transportation.
• Coordinate the dispatch and delivery of office documents and materials.
• Assist with the organization and execution of internal events and meetings.

HR Support:

• Provide administrative assistance in recruitment processes, onboarding, and personnel documentation.
• Support the coordination of training programs, workshops, and employee engagement initiatives.
• Uphold confidentiality of employee records and sensitive organizational data.

Compliance Management:

• Support adherence to internal policies and relevant regulatory standards.
• Maintain statutory records and assist with timely regulatory submissions.
• Prepare documentation and assist in both internal and external audits.

Vendor & External Relations:

• Coordinate with vendors, contractors, and service providers to ensure efficient service delivery.
• Foster productive relationships with regulatory authorities and external partners.
• Track service level agreements and manage vendor performance, including contract renewals.

Requirements:

• A Bachelor’s degree in Business Administration, Management, or a related discipline.
• A minimum of 2–3 years of proven experience in a similar administrative capacity.
• Demonstrated ability to manage multiple tasks efficiently with strong organizational skills. Excellent verbal and written communication capabilities.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Capacity to work independently while also contributing effectively within a team environment.
• Note: In line with our commitment to gender diversity, qualified female candidates are especially encouraged to apply.

Key Competencies:

• Administrative Coordination
• Facility and Logistics Oversight
• Document Management and Filing Systems
• Vendor and External Stakeholder Engagement
• Effective Time Management
• Meticulous Attention to Detail
• HR and Compliance Process Support