Administrative Executive at Beacongate Limited

Key Responsibilities
Office Administration:

• Manage day-to-day office operations to ensure smooth functioning.
• Maintain office supplies and equipment, ensuring timely procurement and maintenance.
• Handle correspondence, including emails, phone calls, and mail.

Documentation and Record Keeping:

• Maintain accurate and organized records of shipping documents, invoices, and other related paperwork.
• Ensure proper filing and easy retrieval of documents.
• Prepare and distribute reports, memos, and other documents as required.

Coordination and Communication:

• Coordinate with various departments, including logistics, finance, and customer service, to ensure efficient workflow.
• Communicate with clients, vendors, and government agencies to facilitate smooth clearing and forwarding operations.
• Schedule and organize meetings, appointments, and travel arrangements.

Compliance and Regulatory Requirements:

• Ensure compliance with industry regulations and company policies.
• Assist in preparing and submitting necessary documentation for customs clearance and regulatory approvals.
• Stay updated on changes in regulations and implement necessary adjustments.

Customer Service:

• Handle customer inquiries and provide information regarding shipments, documentation, and procedures.
• Resolve customer complaints and issues promptly and effectively.
• Maintain positive relationships with clients and stakeholders.

Support to Management:

• Assist senior management with administrative tasks, including calendar management, meeting coordination, and travel arrangements.
• Prepare presentations, reports, and other documents for management review.
• Conduct research and gather information as needed for decision-making.

Event and Project Management:

• Organize company events, training sessions, and workshops.
• Support project management activities, including tracking progress and coordinating resources.
• Ensure timely completion of projects and events.