Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

Oops! It seems this job from Sightsavers has expired
View current and similar jobs using the button below
  • Posted: Sep 20, 2024
    Deadline: Sep 30, 2024
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Sightsavers is an international organisation that changes lives for the long term. We work in more than 30 countries to eliminate avoidable blindness and support people with visual impairments to live independently. We do what we do because 80 per cent of blindness in the world is avoidable, and we think that’s astoundingly unfair. We do it becau...
    Read more about this company

     

    Administrative Coordinator

    About the role

    • The Reaching the Last Mile Africa (RLM) programme is a significant, intricate initiative spanning multiple countries and years, dedicated to eradicating onchocerciasis and lymphatic filariasis (OV and LF).
    • The primary objective of this position is to ensure the smooth and efficient operation of the RLM programme.
    • This will be achieved by coordinating administrative and support systems, procedures, and sub-teams essential for the programme’s management.

    Responsibilities

    • Ensure professional support for all external NTD meetings with donors and international partners, including logistics, room bookings, agendas, slides, recording, virtual participation, and minute documentation and distribution.
    • Coordinate support for regular internal RLM meetings, such as bi-weekly calls, by managing invites, agendas, and minutes.
    • Assist with large-scale events organised by RLM, including drafting and sending invites, liaising with the event organisation team, and supporting agenda and materials development.
    • Assemble information for presentations, communications, and reports, and manage internal document storage systems (Microsoft SharePoint and Teams).
    • Support the RLM team, NTDs Directorate, and Institutional Funding Team in compiling key donor milestone reports and other programme outputs, coordinating reviews, presentation, and distribution.
    • Provide administrative and coordination support to the RLM Systems Strengthening Committee, including liaising with members, scheduling meetings, preparing slides, taking minutes, and ensuring follow-up on action points.
    • Provide travel support to the Executive Director, Deputy Director and SPO where requested.  Accurately handle all travel arrangements, including hotel reservation, flight reservations and ticket purchases, visas and other immigration requirements

    Skills and Experience

    • The Administrative Coordinator is a highly organised and detail-oriented professional with a strong background in administrative support and coordination. This individual excels in managing multiple tasks simultaneously, ensuring efficient meeting logistics, and supporting large-scale events. Proficiency in using Microsoft SharePoint and Teams for document management is essential, along with excellent communication skills to liaise effectively with various stakeholders. The Coordinator is adept at compiling reports, managing consultancy agreements, and providing comprehensive travel support.

    Jobholder Requirements

    Essential:

    • Relevant qualification in Administration, Management, or a related field, or equivalent professional experience.
    • Significant experience in an administrative role within a reputable INGO or similar organisation.
    • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
    • Highly organised, proactive, and capable of managing multiple tasks in a fast-paced environment.

    Desirable:

    • Strong time management skills and the ability to prioritise effectively.
    • Excellent attention to detail and the ability to express information clearly and concisely.
    • Tenacity to persevere with objectives until they are accomplished.
    • Strong team working skills and the ability to collaborate effectively with various stakeholders
    • Proficiency in speaking French is desirable.

    Method of Application

    Interested and qualified? Go to Sightsavers on careers.sightsavers.org to apply

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at Sightsavers Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail