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  • Posted: Feb 10, 2021
    Deadline: Not specified
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    The Onstream Group is a service oriented company with more of 30 years operating on a worldwide basis, primarily as a niche player in the oil and gas industry. To provide specialists with specific skills, by mediating and recruiting for positions in oil and gas related projects, is our core business. Our focus is on finding the optimum quality/price balance,...
    Read more about this company


    Administrative Assistant

    Job Description

    • Executive Management ’s technical writing including presentations, reports, letters, articles and speeches where appropriate.
    • Provision of minutes of meetings and executive summaries for meeting attended with or/ on behalf of the Executive Management.
    • Handling communications on behalf of the Executive Management, including daily maintenance of diary, arranging/accepting meetings and telephone calls maintain and manages diaries and meeting commitments.
    • Carryout proper tracking of the Executive Management’s schedules, deliverables and activities to keep projects on schedule to ensure consistent and procedural performance of routines.
    • Organize and co-ordinate corporate travel and accommodation arrangements for the Executive Management and external parties on the Executive Management ’s request. Manage complex domestic and international travel arrangements.
    • Work with the Executive Management on research trends and industry related activities for potential business opportunities.
    • Preparing agendas and making arrangements for Management, Committee and other meetings. Taking minutes and noting action points agreed and ensure that the Executive Management are well-briefed for all meetings.
    • Represent the Executive Management in a professional and congenial manner in person, in telephone conversations, and in written correspondence.
    • Coordinates and manages Executive Management and project team correspondence with external parties, project teams and business partners.
    • Maintain  a  good  level  of  confidentiality  and  safe  guarding  of  Executive  Management’s documents, decisions, conversations/correspondence Information.
    • To be the first point of contact for all enquiries related to the Executive Management; ensuring that they are acted upon efficiently and to a high standard or fielded effectively were necessary.
    • Direct contact with the company secretary and board members to schedule board meetings and other board communication as well as with NGMC and NGPTC on behalf of Executive Management.
    • Direct contact with the NGA secretary and council members to schedule meetings and other council communications.
    • Collaborate with Managers and other departments to carryout strategic assignments/functions as the need arises
    • Create and maintain lists, files, and databases in Executive Management’s office to enhance efficiency and productivity. Organize and maintain information that may be sensitive, confidential, or technical in nature.
    • Be proactive with an ability to anticipate needs
    • Assist to coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Draft, collect, and distribute supporting documentation.
    • Complete business expense claims promptly for the Executive Management and follow up on reimbursements if necessary.
    • Prepare presentation materials for meetings and other forum as assigned, working with other departments to gather data and trend information
    • Research, gathers, analyzes and evaluates relevant data and provide comprehensive reports.
    • Coordinate and ensure that the Executive Management’ s office materials and inputs for board meetings, NGA etc. are adequately available.
    • Adhere to stated policies and procedures relating to health and safety, and quality management.
    • Perform other job-related assignments and requests of the Executive Management.

    Method of Application

    Interested and qualified? Go to Onstream Group on to apply
  • Send your application

    Back To Home View All Vacancies at Onstream Group
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