Administrative Assistant III at ABNL Limited

Main Functions

• Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize.
• Strong communication skills and organizational skills are required. Proficiency with MS Office required. Minimal work direction needed, highly skilled and knowledgeable to the position.
• This position would typically include a professional Administrative Assistant. Expert in the field, possibly professional certification holder.

Responsibilities

• Administrative Assistant to the General Manager, Supply Chain responsible for day-to-day administrative tasks as assigned, managing vacation tracking for the department, managing the General Manager's appointments and calendar.
• OIMS 8-1 Administrator in the Supply Chain department. This involves stewarding all action items to closure and liaising with all departments to ensure adequate compliance with OIMS 8-1.
• Safety Coordinator with experience in technical Aviation support roles. Must have knowledge of ExxonMobil Permit to Work System and ability to use ExxonMobil Personnel Transport Solution (PTS) application to manage passenger and other logistics movements.
• Stewardship of Vessel Inspections and Aviation Inspection protocols
• Use of SAP to raise materials requisitions and maintenance requests..

Skills and Qualifications

• Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience.

Additional Skills in Addition to Job Description:

• Coordination and administrative skills to enable discharge of day-to-day tasks as assigned, managing vacation tracking for the department, managing the General Manager's appointments and calendar.
•  Experience in technical Aviation support roles. Must have knowledge of ExxonMobil Permit to Work System and ability to use ExxonMobil Personnel Transport Solution (PTS) application to manage passenger and other logistics movements.
• Stewardship of Vessel Inspections and Aviation Inspection protocols
• Use of SAP to raise materials requisitions and maintenance requests.