Administrative Assistant at Geoplex Drillteq Limited. - Nigeria

Location: Port Harcourt, Rivers
RefCode: GPLX/PHC/060821

Job Summary

• The Administrative Assistant will provide support to operations as required and anticipate and resolve administrative issues that may hinder smooth operations. He/She will be responsible for ensuring that responsive and consistent quality service support is provided to achieve organizational goals and objectives.

Primary Responsibilities

• Manage itinerary and coordinate calendar activities.
• Prepare reports, presentations and minutes of meetings as directed.
• Maintain external contact details for key stakeholders.
• Ensure adequate availability and ensures the minimum stock level of office supplies
• Manage filing and records.
• Timely review of all incoming and outgoing mail/letters and responding or re-routing to the correct respondents.
• Manage and record all incoming and outgoing mail to ensure a database for future reference is maintained for speedy and accurate future reference.
• Manage all internal and external queries and requests, responding and re-directing accordingly.
• Arrange all travel, hotel bookings and pick up and passport/visas renewals of senior executives

Required Qualifications, Experience and Skills

• A Bachelor’s Degree in a related field with relevant experience
• Computer literacy - MS Office applications, in particular
• Excellent organizational and presentation skills, with an ability to take initiative and prioritize important tasks.
• Excellent oral and written communication skills
• Self-motivated and able to work with minimal supervision, proactively seeking guidance, team working, clarification and feedback

Other Skills Required:

• Proactive, autonomous, planning, analytical, clear communication, work under pressure.