Administrative Assistant at ESOSA Food System

Job Description

• To establish a professional brand, consistent image and stellar reputations for the Company with the customers.
• He is responsible for solving any sort of complaints that may arise in the course of business operations.
• Maintain schedules and deadlines.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Allocate responsibilities to new employees and create office space for them.
• Ensures smooth and adequate flow of information within the organization to facilitate other business operations.
• Monitor costs and expenses to assist in Budget preparation.
• Monitor inventory of office supplies and the purchasing of new materials paying full attention to budgetary constraints.
• Oversee facilities management, maintenance activities and trade persons.
• Organize and supervise other office activities (recycling, renovations, event planning, etc.).
• Ensure operations adhere to policies and regulations.
• Handles the welfare of employees in an organization.
• Conducts induction and on-boarding for newly employed workers; preparing job descriptions for them as well as enlightening them on the work processes and ethics of the Company.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences.
• Typing, compiling and preparing reports, presentations and correspondences.
• Managing databases and filing systems for proper recording, documentation and safekeeping of files and records.
• Implementing and maintaining procedures/administrative systems to make work easier.
• Liaising with staff, vendors, suppliers and clients for smooth operation of processes and sterling service delivery.
• Collating and filing expenses incurred in the operation of business.
• Any other assignment as assigned by the supervisor.

Requirements

• Candidates should possess a Bachelor Degree / HND qualification
• 2 - 5 years experience.

Salary
N50,000 - N70,000 monthly.