Administrative Assistant at Buckler Ordnance Systems Limited

KEY RESPONSIBILITIES:

• Ensure that the cleaners and security guards do their jobs in a timely manner.
• Provide support to other departments to ensure smooth office operation.
• Answer and direct phone calls to the respective staff in a friendly way.
• Answers incoming enquiries by phone and email with a friendly tone and a right attitude.
• Issue visitors' pass and signs in guests into the office.
• Maintain a system for recording the use of expenses and petty cash.
• Direct visitors to the appropriate destination i.e., Meeting/board room or a particular office room.
• Coordinate and schedule travel meetings and appointments for senior officials.
• Monitor the wearing of the buckler ordnance systems limited badge by the employees.
• Ensure regular cleaning of the office by the cleaners and proper maintenance of the work environment.
• Take minutes of meetings.
• Maintain accurate and up-to-date staff contact lists.
• Ensure all office equipment are in good working order.
• Update fixed asset register.
• Organize stationery orders, office supplies and ensures there is sufficient stock without overstocking.
• Coordinate the procurement of all office consumables. 
• Follow up on orders to ensure timely delivery
• Reconcile monthly utility statements.

REQUIREMENTS:

• OND/HND/Bachelor’s Degree in Business Administration.
• At least 1 year experience in a similar role with proven organizational and administrative skills
• Exceptional communication and customer service skills
• Ability to handle confidential information
• Strong record keeping skills
• Ability to work independently in a goal-oriented manner.
• Ability to prioritize deliverables and meet deadlines.
• Meticulous with good attention to details.
• Exceptional people management skills
• At least 1 year experience in a similar role with proven organizational and administrative skills
• Proficient use of Microsoft office
• Well-developed writing skills.
• Excellent time management skills and strong ability to multi-task
• Ability to prioritize, plan and organize the work in a dynamic environment
• Great attention to details and problem-solving skills
• Hands on experience with office equipment.