Administrative Assistant at Ades Ventures Nigeria Limited

Role Description

• This is a full-time on-site role for an Administrative Assistant at Ades Ventures Nigeria Ltd in Ibadan.
• The Administrative Assistant will perform clerical duties such as data entry, managing phone calls, email correspondence, , scheduling appointments and maintaining administrative projects .
• The Administrative Assistant will provide executive Administrative Assistance and support to the management team and staffs as needed.

Job Duties / Description 

• Provide high-level administrative support
• Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepare summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedule travels, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Performs other general clerical and secretarial duties as requested
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.
• Maintain digital and electronic records of employees.
• Serve as point of contact with service providers and administrators.
• Perform orientations and update records of new staff.
• Performs other related duties as assigned

Essential Skills 

• Detail-oriented and professional.
• Exceptional communication and organizational skills 
• Excellent written and verbal communication skills.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of office equipment – telephones, printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Possess cultural awareness and sensitivity
• Demonstration of sound work ethics
• Advanced knowledge of administrative record-keeping
• Exceptional interpersonal and customer service skills
• Proven ability to work within a cross-departmental team
• Extremely proficient with Microsoft Office Suite.
• Ability to work independently and reliably.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

Qualifications

• BSc / HND in Business Administration, Office Administration or any Management related field
• Minimum of 3 years in Office Administration
• An MBA or any Professional Certification is an added advantage
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Strong Administrative Assistance and Clerical Skills
• Excellent Phone Etiquette and Communication Skills
• Experience providing Executive Administrative Assistance is an advantage
• Proficient in Microsoft Office Suite
• Excellent organizational and time-management skills
• Ability to problem-solve and work independently
• Experience in the food industry is an advantage
• Bachelor's degree in Business Administration or related field is an advantage