Administrative and People Operations Assistant at Karishma CDK Limited

Job Description

• We are seeking a dedicated and organized Administrative and People Operations Assistant to join our team.
• As an Administrative and People Operations Assistant, you will assist in overseeing administrative functions and various aspects of human resources operations.
• The ideal candidate will possess strong organizational skills, exceptional communication abilities, and a keen understanding of administrative processes and human resources management.

Responsibilities

• Assist in managing administrative functions, including office management, facilities maintenance, and procurement of office supplies.
• Support the development and implementation of administrative policies and procedures to ensure smooth operations and compliance with company standards.
• Help process all required regulatory permits and licenses for our facilities, and actively engage with governmental agencies to guarantee compliance with relevant regulations and requirements, including attendance during inspections.
• Aid in managing human resources operations, including recruitment, onboarding, attendance, payroll, performance management, employee relations, and offboarding processes.
• Collaborate with department heads to identify staffing needs and develop strategies for talent acquisition and retention.
• Assist in recruitment activities, including job postings, resume screening, interviewing, and selection of candidates.
• Facilitate new employee onboarding processes, including orientation, training, and integration into the company culture.
• Assist in preparing payroll schedules, including attendance records, and ensure accurate and timely processing of employee payments, tax withholdings, and benefits deductions, all while adhering to relevant regulations and company policies.
• Support employee performance appraisal processes and provide guidance to supervisors and employees on performance management.
• Assist in handling employee relations issues and grievances, including conducting investigations and implementing appropriate resolutions.
• Assist in the administration of employee benefits programs, including enrollment, changes, and termination of benefits.
• Maintain accurate employee records and ensure compliance with relevant employment laws and regulations.
• Assist in coordinating employee training and development initiatives to enhance skills and competencies across the organization.
• Help manage employee communication channels and facilitate effective communication between management and staff.

Competencies

• Proven work experience as an Administrative and People Operations Clerk, or in a similar HR/administrative role.
• Strong understanding of administrative processes and human resources management principles.
• Excellent organizational, multitasking, and time management abilities.
• Effective communication skills to collaborate with team members and relevant stakeholders.
• Strong interpersonal skills and ability to build relationships with employees at all levels of the organization.
• Attention to detail and accuracy.
• Strong problem-solving and decision-making skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Integrity and ability to handle sensitive and confidential information with discretion.
• Proficiency in HRIS (Human Resources Information Systems), Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint, and OneDrive) and other relevant software.
• Knowledge of employment laws and regulations.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred, but not mandatory.

Reporting Relationships:

• Reports to: Administrative and People Operations Manager.
• Key Collaborations: Compliance and Legal, Finance and Accounts, and Operations Departments.

Interactions:

• Internal: All Department Heads.
• External: Government Agencies, Statutory Bodies, and any other Regulatory Bodies.

Salary
N150,000 - N200,000 / Month.

Benefits:

• Health insurance.
• 14 days block leave and 7 days flexible leave.
• Year-end benefits including 13thmonth salary and gifts.
• Performance bonuses.
• These are subject to company policies and are not looked at on a case by case basis.