Administration Officer (NIAF) at Tetra Tech Company

Job Overview And Reporting Line

• TetraTech International Development (formerly WYG International) is delivering the FCDO-funded United Kingdom Nigeria Infrastructure Advisory Facility (UKNIAF), a technical assistance facility which aims to improve the lives of some of Nigeria’s most impoverished people by enhancing the way infrastructure is designed and delivered in the country.
• The UKNIAF programme is active across the Power sector and Infrastructure Finance. Working with the Federal Government of Nigeria, selected state governments, investors, and the wider international community, the programme aims to catalyse a transformational change in livelihoods across Nigeria by unblocking obstacles to growth.
• The UKNIAF programme management team are looking to bolster their programme management team in Abuja by adding an Administration Officer to support the administrative running of the programme reporting to the Senior Programme Manager.

Main Duties

Administration

• Support the Project Management team in core administrative duties across a range of areas, including travel management, event management, office and financial management.
• Liaise with our operations and security teams to ensure safe and successful travel for team members.
• Support the project management and technical teams in the effective organisation and delivery of events.
• Prepare reports, presentations, and documentation as required.
• Process invoices, track expenses and support procurement of office suppliers.

Compliance

• Support the programme management team in meeting due diligence documentation needs for the Tetra Tech Engage platform and contracting needs
• Apply good problem-solving skills to be able to find solutions to problems whilst complying with all policies, rules, laws and regulations without negatively affecting the company’s operations or reputation

Contracting

• Support the programme management team in drafting contracts for consultants and sub-contractors
• Have good knowledge of the project’s legal requirements and ensure contractual good practices.
• Work with the legal team to mitigate any potential risks.

Consultant onboarding

• Support the programme management team in human resources management of consultants and sub-contractors
• Ensure the seamless onboarding of consultants and subcontractors
• Establish and track consultant timesheets to ensure accurate invoicing and reporting

Aptitude And Skills

• Quality of the delivery of all tasks
• Effective running and gradual improvement of UKNIAF administration procedures
• Demonstrated commitment to UKNIAF Values as expressed in consistently contributing to the development of a healthy, collaborative, learning, productive and supportive working environment, and operating at the highest levels of integrity and excellence

Qualifications

• Minimum bachelor’s degree Qualifications (Required)
• Experience in administration roles, financial management, compliance and due diligence is desirable
• Excellent organizational, analytical, and problem-solving skills, attention to detail, and the ability to work independently, and in a fast-paced environment with the flexibility to perform other functions as directed
• Proven written and oral communication skills in a range of formats (briefings, reports, summaries, etc.) and to a range of audiences.
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint)