Administration Manager at Cainergy International Limited

Reports To: Co - CEO

Job Objective / Purpose of Job

• The Administration Manager is responsible for ensuring that the company operates efficiently through effective support services, office management and facilities management.

Job Duties / Responsibilities / Accountabilities
Office Management:

• Ensure the efficient and proper administrative functions of the company
• Managing security within the office complexes.
• Rendering a service to other functions within the organization.
• To provide working tools and safety tools to employees.
• To oversee budget and ensure compliance though cost control measures

Travel Management:

• Book flights and purchase tickets
• Implementation of Cainergy Travel policy and procedures.

Facility Management:

• Management of office environment.
• Managing of all sanitary conditions and maintenance of the neatness of the office environment.
• Ensures that all equipment necessary for the efficient running of the company’s office are always in good shape.
• Regularly liaise with facility managers to prompt repairs of identified defects.

Inventory Management:

• Conduct weekly physical inventory counts and daily stock checks
• Manage stock levels in the store
• Manage packaging materials for store

Event Planning:

• Plan events from initiation to execution.
• Attend and actively participate in required meetings.
• Manage relationships with vendors, and suppliers.

Procurement:

• Prepare requisition list
• Liaise with suppliers and order new raw materials
• Order office supplies
• Order packaging supplies
• Place order for souvenirs.

Cainergy Training Coordination:

• Make logistics arrangements such as flight booking, intra-city transportation for training
• Coordinate tour activities or bonding activities for participants
• Plan for souvenirs for participants
• Coordinate training sessions.

Requirements

• HND / B.Sc / Master's in Social Sciences / Humanities, Management or any related field.
• Post Graduate Qualification in relevant fields will be an added advantage
• Professional certification is an added advantage
• Minimum of 15 years cognate Admin experience.
• IOC experience is preferred
• Membership of relevant Professional affiliation.
• High degree of professionalism, maturity and confidentiality.
• Demonstrated ability to see the big picture and provide useful and strategic advice and input.
• Proficient computer skills, specifically with Microsoft Office (Word, Excel, PowerPoint).

Required Key Skill:

• Excellent Administrative & Organizational skills
• Excellent communications skill
• Problem Solving & Critical Thinking
• People skills
• Analytical and numerical skills.
• Excellent Time management skills.
• Ethical Practice.
• Leadership skills
• Strong attention to detail.