Administration Intern - Nigeria at EngenderHealth

JOB SUMMARY

• This internship provides a unique opportunity to gain hands-on experience in the day-to-day operations of EngenderHealth. They will assist the administrative team in managing office operations, ensuring efficiency, and supporting the overall administrative functions of EngenderHealth Nigeria. The intern will gain practical experience in office management, logistics, and administrative support within a nonprofit environment. By supporting the administrative team, the intern will play a crucial role in ensuring the efficiency and effectiveness of EngenderHealth Nigeria’s operations, contributing to the organization’s mission in Nigeria.

ESSENTIAL FUNCTIONS
Under the direct supervision of the Administration Manager, the intern is expected to perform the following tasks:

• Assist in maintaining an organized and efficient office environment, including managing office supplies, equipment, and facilities.
• Help in coordinating office maintenance and repairs, ensuring a safe and functional workspace.
• Assist in organizing and coordinating logistics for meetings, workshops, and events, including booking venues, arranging transportation, and preparing materials.
• Support the management of travel arrangements for staff, including booking flights, accommodation, and transportation.
• Assist in maintaining accurate records and filing systems, both physical and digital, ensuring documents are easily accessible.
• Support the preparation and distribution of correspondence, reports, and other administrative documents.
• Provide front desk support by answering phone calls, welcoming visitors, and directing them to the appropriate staff members.
• Assist in managing the organization’s general email inbox and handling routine inquiries.
• Assist in monitoring and managing office inventory, including tracking and replenishing supplies as needed.
• Help maintain accurate records of office assets and equipment.
• Provide administrative support to various teams within the organization, including scheduling meetings, preparing agendas, and taking minutes.
• Assist in other administrative tasks as needed to ensure the smooth operation of the office.
• Perform any other duties as will be guided by his/her supervisor

Learning Opportunities:
The Admin Intern will gain:

• Practical experience in office management and administrative functions within an international NGO.
• Exposure to the logistics and operational aspects of program implementation.
• Insight into the day-to-day workings of a global organization.
• Opportunities to develop organizational, communication, and multitasking skills.

REQUIREMENTS:

• A bachelor’s degree from a recognized University in Business Administration, Public Administration, Management, or a related field.
• Completion of National Youth Service and at least 1 year working experience
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• A keen interest in nonprofit administration and a commitment to EngenderHealth’s mission.

PREFFERED SKILLS, ABILITIES AND FUNCTION

• Experience using MS Word, Excel, PowerPoint, and other office productivity tools.
• Demonstrated understanding of general office administration, including logistics, document management, and office management procedures.
• Ability to develop and maintain effective working relationships with colleagues and interact professionally with visitors and external partners.
• Ability to establish priorities, manage time effectively, and plan and organize tasks to meet deadlines.
• Ability to maintain accurate records and ensure all documents and materials are well-organized and accessible.
• Proficiency in both written and spoken English, enabling clear communication in a professional environment.

BEHAVIOURS

• Fosters a strong sense of purpose and commitment within the team, contributing positively to a collaborative work environment.
• Holds self-accountable to meet goals and uphold standards of behavior, while encouraging others to do the same.
• Demonstrates strong emotional intelligence, including self-awareness and the ability to navigate interpersonal dynamics effectively.
• Shows a strong commitment to continuous learning and development, actively seeking opportunities to improve skills and knowledge.
• Adopts a flexible, ‘can-do’ attitude with a proactive approach to problem-solving, readily adapting to changing situations.
• Exhibits a high degree of professionalism and integrity in all tasks, maintaining confidentiality and ethical standards.
• Contributes effectively to the organization’s goals, showing initiative and offering suggestions to improve processes and efficiency.
• Uses independent judgment and discretion in carrying out assignments, seeking guidance and approval when necessary.