Administration Coordination Officer at PachaMama Foods

Job Description

• Have a comprehensive knowledge of all products and the company.
• Plan and coordinate general administrative procedures and systems in the office and devise ways to streamline processes.
• Coordinating delivery schedules, arranging meetings, distributing memos, and ensuring that everyone is kept current with necessary company news and information.
• Take and distribute detailed minutes of all official meetings.
• Controlling and managing stock by maintaining stock inventory in warehouse and office by taking delivery of stock and items for the company and request for supplies when low and needed.
• Ensure stock is regularly checked in supermarkets for quality control, visibility and availability.
• Train regularly all staff on all products, health benefits and FAQs.
• Respond to customers who may need assistance with orders, queries, requests and complaints professionally, courteously, timely and push for sales while managing the company phone lines and social media DM.
• Obtain the sales requests from sales team and liaise with Factory team (Chief Operations Manager) to ensure products and information are well coordinated for final delivery to Client.
• Monitor overdue payments and ongoing orders.
• Sort and distribute incoming mail and handle outgoing mail.
• Preparing documentation or PowerPoint presentation materials as required for business purposes.
• Develop and maintain an effective filing system ensuring confidentiality and security of files and the filing systems.
• Ensure all company’s forms are filled in when necessary and filed accordingly.
• Maintain contact lists and up-to-date supermarket records.
• Provide weekly and monthly reports as directed.
• Maintaining, Running of Petty Cash book and preparation of petty cash account.
• Manage Office Assistant and Drivers.
• Other duties as may be required.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 2-5 years experience.