Admin Supervisor at Smartflow Technologies Limited

Responsibilities:

Fleet Management

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Ensure that vehicle documentation and insurance are kept up-to-date and renewed on time.
• Monitoring company vehicles' maintenance, repairs and ensuring all necessary papers are obtained when due

Facility Management

• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.

Security

• Responsible for monitoring the daily security, maintenance, and services of work facilities to ensure that they meet the needs of the organization.
• Monitor the CCTV, vehicle and phone trackers, premises security, and access control.

Documentation

• Managing all company documents and controls
• Ensure all documents are properly filed.
• Maintain records, including inventory, personnel, orders, supplies, and maintenance.
• Registration and renewal of all statutory documents and license such as tax returns, tax clearance

Immigration

• CERPAC registration and renewal
• Knowledge of the filing of an expatriate return
• Relationship with government agencies               

Flight Management

• Manage the ticketing and travel requirements of staff.

Team Building

• Provide administrative support for the day-to-day running of the organization.
• Manage the admin team to achieve operational objectives.
• Provide guidance and support to the admin team so they can perform their duties effectively.
• Plan, organize, and direct the work of subordinates, ensuring that all assigned tasks are completed in a timely and efficient manner.

Requirements

• B.Sc., or HND in Business Administration, or other related courses
• Proven experience as supervisor or relevant role
• Minimum of three (3) years of hands-on experience in the role
• Excellent communication and interpersonal skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills

Application Deadline: 30th June 2023