Admin Officer (School) at Terawork

Job Summary:

Provide administrative support by running all operations and supporting the Principal/Headmistress in the administration of the school. This includes preparing reports, handling parent requests, performing clerical duties, logistics, office admin, and performing other clerical functions for the schools operational performance.

Responsibilities:

• Ensure implementation and strict adherence to office administrative policies and procedures.
• Prepare reports on expenses, office budgets, and other expenditures.
• Prepare, and manage all logistic arrangements for students
• Organize and coordinate special functions and social events.
• Execute and oversee the provision of general support services, including dispatch, cleaning, catering
• and water supply services and upkeep of school premises
• Maintain effective working relationships with vendors and suppliers to ensure excellent service delivery
• and minimal disruption to business operations
• Prepare and maintain accurate records of the companys office assets and ensures that the relevant
• updates are made across all departments.
• Liaise with Finance and Accounts for the prompt payment of utility bills, maintenance bills, etc.
• Prepare periodic reports concerning the activities in the administrative unit for review and decision-making.
• Record, prepare, and submit daily and weekly reports.
• Review the companys list of approved vendors every quarter, benchmarking against leading practices and service level agreements.
• Appraise the companys assets periodically to ensure that relevant assets are adequately insured and updated, negotiate terms, and ensure that premiums are promptly settled
• Monitor and maintain office equipment and inventory supplies; orders replacement supplies as needed
• Create, update, and maintain personnel records, payroll, student records, maintenance records, and other records and databases.
• Sign for packages from USPS, FedEx, UPS, or other delivery services and deliver them to the proper recipient.
• Manage School Bus Service Providers, School Outfitters, School Book Suppliers, and other partners
• Ensure the School enterprise system is up to date and manage access

Requirements:

• Bachelors degree / HND in Business Administration, Social Sciences, or related field
• Minimum of 4 years of previous work experience in a related role
• Good experience managing an office
• Procurement, good market intelligence, Vendor and records management
• Excellent organizational and interpersonal skills
• Good communication and listening skills, attentive to detail