Admin Officer at Options Consultancy Services Limited

The job holder will be the point of contact for all employees, providing administrative and logistical support to help the organisation achieve its goals while also ensuring policy and regulatory compliance. He or she will also contribute to overall operations and provide clerical functions to ensure that processes run as smoothly as possible.

Responsibilities: 

• Support the coordination of Options Nigeria administration tasks while ensuring compliance with all Options policies, donor regulations, and, where applicable, Nigeria laws in all project dealings.
• Maintain company calendar and meeting schedules: act as secretary for both internal and external meetings, ensuring timely coordination and organisation, as well as responsibility for meeting minutes and related logistics.
• Responsible for preventive/routine maintenance of general office, equipment, and vehicles to promote smooth operations while ensuring relevant insurance is procured on time as part of Options' risk mitigation measures.
• Coordinate logistics for local, regional, and international travels across programmes, including the purchase of tickets, hotel reservations, and car rental services for all staff and consultants, as well as support with the drafting of visa invitation letters and other related logistical management to ensure smooth travel arrangements. 
• Conduct periodic hospitality surveys and security checks on hotels to guarantee staff safety and high-quality services are always provided.
• Provide excellent vendor management to build and maintain a strong relationship with the service providers for seamless logistics arrangement and operations management.
• Support the conduct of due diligence on vendors (hotels, logistics companies etc) to identify and mitigate risks associated with them before contracting in line with Options Zero tolerance to fraud and bribery policy.
• In a timely fashion, develop and implementing annual logistics plans for acquisition of goods and services to foster programme deliverables.

Person specification: 

• Professional qualification or degree in a relevant subject (or relevant experience level)
• Administrative in office administration
• Good analytical and strategic thinking skills
• Excellent planning and time-management abilities
• Excellent communication skills both in writing and speaking
• Strong communication and negotiation skills
• Excellent knowledge of MS Office