Admin Officer at International Rescue Committee (IRC)

Requisition ID: req10323
Location: Maiduguri, Borno
Sector: Administrative/General Office
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No

Responsibilities
Office Administration Management:

• Track and monitor IRC office administration and maintenance.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment.
• Regular Supervision of cleaners and cooks in the office.
• Track and monitor DSTV subscriptions and monthly telephone, and assure that all are paid on time.
• Processing of electricity bills for offices and Guest houses in Maiduguri.

Accommodation Management (Guest Houses and Hotels) and VISAS:

• Track and monitor IRC Guest House administration and maintenance.
• Arrangement of hotel bookings and reservations for national and international staff to the field office after receipt of approved /filled Travel Authorization Forms(TAF’s)
• Ensure that all hotels bookings are made in writing and copies of booking/accompanying TAF’s are available in Admin Office for record/tracking purposes.
• Processing and reconciliation of accommodation and hotels bookings related payments by COB every Friday.
• Daily accommodation Tracking and Update to security team and transport team, copying HR manager and Snr. Admin Officer.
• Regular supervision of Cleaners and Cooks in the Guest House.
• Tracking of Expart VISA and reporting to the Snr. Admin Officer Abuja for renewal.

Other Human Resource Functions:

• Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
• Perform other related duties as required by the supervisor and HR Manager.

Key Working Relationships:

• Position Reports to:  Snr. Admin Officer
• Position directly supervises:
• Indirect Reporting:  HR manager
• Other Internal and/or external contacts:
• Internal: Required to be a good team player, works effectively within the team

Qualifications

• University Studies / Higher Education in Human Resources, Business Administration or any other related course;
• 2 years of experience in similar position;
• Previous NGO experience will be an added advantage
• HR Certification will be desirable
• Strong organizational, interpersonal, and communication skills;
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
• Ability to present information effectively; experience providing training and staff development a plus
• Strong skills in collaboration with multi-cultural and diverse teams
• Commitment to consistently improving and developing innovative HR solutions in response to HR/organizational Country Program challenges.