Admin Officer at Beauty And Fragrance LTD

Job fulfillment

• The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Allocate office space and work tools as needed.
• Ensure operations adhere to policies and regulations
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessarysupplies at all times.
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current with necessary company news and information
• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidentialcompany's documents
•  Book meeting rooms as required

Fleet Management

• Purchasing and maintaining vehicles for deliveries.
• Assisting in the recruitment of quality drivers into the fleet
• Fleet Management includes managing drivers, maintaining vehicle  serving records, and ensuring operational efficiency across the fleet throughout the year. 
• Develop efficient driver schedules to maximize profits
• Register and license all vehicles under their management
• Find ways to cut costs and maximize profits
•  Develop strategies for greater fuel efficiency
• Maintain detailed records of vehicle servicing and inspection
• Training new Drivers.

Facility/Maintenance Management.

• Managing the upkeep of equipment and supplies to meet health and  safety standards
• Preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning.
• Review utilities consumption and strive to minimize costs.
• Control activities like parking space allocation, waste disposal, building security, cleaning, catering, maintenance, etc.
• Keep financial and non-financial records and perform analysis and forecasting.
• Managing maintenance budgets.
• Ensuring that facilities meet government regulations, health and security standards, and energy efficiency requirements.
• Ensuring that basic facilities, such as water are well-maintained.

Compliance Management

• Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies
• Evaluate the efficiency of controls and improve them continuously
• Revise procedures, reports, etc. periodically to identify hidden risks or non-conformity issues
• Collaborate with the HR department to monitor the enforcement of standards and regulations
• Assess the business’s future ventures to identify possible compliance risks
• Keep abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Prepare reports for senior management and external regulatory bodies as appropriate.