Admin Officer and Personal Assistant to the MD at Sproxil

Job Description

• We are seeking a highly organized and proactive individual to join our team as an Admin Officer and Personal Assistant to the MD.
• In this pivotal position, you will be responsible for providing comprehensive administrative support to our organization while also directly assisting the Managing Director in various capacities.

Admin Officer Responsibilities

• Co-ordinate and facilitate the maintenance of the company’s facilities and equipment
• Monitor and ensure the office constantly maintains an amiable professional ambiance
• Define and implement vendor selection criteria
• Select and maintain database of qualified and reputable vendors
• Manage vendor relationships
• Monitor and maintain reorder levels for all office supplies
• Ensure waste is reduced to the barest minimum
• Co-ordinate the ordering and delivery of required office equipment, stationeries and other supplies
• Supervise the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of any office equipment or supplies
• Manage the office assets, insurance renewals and other relevant papers
• Manage staff travel arrangements
• Supervise support staff like drivers, office assistants where applicable
• Plan workspaces and supervise renovation projects
• Conduct team bonding activities within and outside the office
• Other duties that may be assigned by the HR Manager

Personal Assistant Responsibilities

• Efficiently organize and manage the Managing Director's schedule, prioritize appointments, and ensure timely attendance to meetings and events
• Act as a central point of contact for internal and external communications, filtering and responding to emails, calls, and other inquiries on behalf of the Managing Director
• Handle travel logistics, including booking flights, accommodation, and transportation, ensuring smooth and hassle-free travel experiences
• Maintain utmost confidentiality regarding sensitive information and decisions, exercising discretion in all interactions
• Provide general administrative support such as filing, expense tracking, and other tasks as needed to facilitate the MD's daily activities
• Other duties that may be assigned by the MD

Requirements

• A University Degree in Office Administration, Social Science or related discipline with a minimum of 2 years experience
• Demonstrable experience in Office Management
• Proficiency in Microsoft Office Suite and other relevant software applications
• Ability to handle sensitive information with discretion.
• Exceptional attention to detail and accuracy
• Flexibility to adapt to changing priorities and work independently
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor