Admin Officer at Alles Charis Gas Limited

Job Purpose:

• The Admin Officer will assist in managing day-to-day administrative functions to ensure smooth operations within the office. The role will support various departments by providing clerical assistance, managing office supplies, and maintaining records.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports (e.g., expenses, office documentation).
• Organize and schedule appointments, meetings, and company events.
• Maintain and update office supplies inventory, placing orders when necessary.
• Help manage office equipment and handle minor troubleshooting (printers, copiers, etc.).
• Maintain filing systems and ensure proper documentation.
• Support the HR department with administrative tasks like onboarding paperwork, employee records, and timesheet management.
• Coordinate with IT for office equipment and technical support requests.
• Assist in managing external contractors and service providers (cleaning, maintenance).
• Provide assistance to senior management as required.
• Perform general administrative tasks.

Qualifications and Requirements:

• Education: HND or Bachelor’s degree in Business Administration, Office Management, or related field.
• Experience: 1-2 years of relevant experience in an administrative role or office support role.
• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); knowledge of office management software is a plus.

Key Competencies:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work both independently and as part of a team.
• Strong time management skills and ability to prioritize tasks.