Admin Manager at Ruff n Tumble

Main Objective of the Job

• Manage the facilities, security, corporate affairs and administrative processes of GATIMO LTD to ensure the smooth running of daily operations.
• The role is responsible for coordinating the day-to-day activities for the maintenance of facilities, fleet and logistic oversee the administrative processes as well as manage the company’s corporate affairs function.

Manage Admin and Business Relationship:

• Oversee organization wide management strategic sourcing, procurement, contracting, and evaluation of services.
• Provide overall direction, leadership, management, and communication for the admin department.
• Supervise activities of Admin support staff including Admin Executive, Assistant/Store keeper, Maintenance/Facility Officer, Fleet lead, Drivers, dispatchers, Janitors, gardeners’ security officer and all other admin staff.
• Responsible for presentation and defending of Admin management reports to GM service

Fleet and Facility Management:

• Supervises delivery of merchandise and consumables to all Lagos and upcountry stores
• Supervises journey management of all staff and business clients where necessary
• Supervises fleet maintenance and servicing to ensure optimal use of the fleet
• Responsible to ensure that the vehicle particulars are valid and complete
• Supervises all drivers and dispatcher’s valid documentation
• Supervises facility maintenance, repair of support centre facility, support centre tenant and stores
• Supervises routine checks on the facility, janitors and gardeners ensuring all that they will be needing to keep all corners sparkling clean are provided

Security Management:

• Supervision of the security operatives to ensure full security coverage
• Supervision of routine inspection of the entire premises and all other security activities

Utilities Bill Payment and Registration:

• Responsible for ensuring that the vehicle and other company asset paper registration are done and renew timely
• Ensure statutory government bills are paid such as waste bills, PHCN and local levies
• Ensure non-statutory government bills are paid such as CUG, Security bills amongst others
• Ensure water dispenser bills are paid and regularly provided

Procurement, Vendor Record and Relationship Management:

• Maintain a database of first, second and third grade services provider vendors across different locations especially in the areas of hotel accommodation, air ticketing, road transportation, repair and maintenance etc.
• Ensure good relationship with services providing vendors and also manage vendor agreements and terms

Administrative Cost Management:

• Responsible for weekly and monthly consolidated admin expenses report of all business units and stores (cost centers)
• Responsible for ensuring cost reduction initiatives are executed under power expenses, cleaning expenses, travelling and transport expenses, repair and maintenance expenses, printing and stationery expenses, security expenses and rates expenses.

Key Performance Indicators:

• Ensure 100% Safety of store items using provided devices.
• Improve Assets utilization rate.
• Achieve cost reduction on equipment procurement.
• Contribute to reduction on cost of asset maintenance on utilization.
• Compliance to supplier management process.
• Reduce stock losses / damage by 90%.
• 100% delivery on equipment logistics to all location required within the stipulated period/time
• Ensure 100% inventory Accuracy .and perfect order rate inventory.
• Reduce Back-order rate of items requisition from other business unit.
• Accurate order tracking.
• Percentage of Overdue / outstanding invoices.
• Improve the facility management operations and process to 90%

Required Skills and Competencies

• Excellent strategic, analytical, contextual and problem-solving skills and ability.
• Proven ability to ensure an effective work structure to maximize productivity and achieve goals
• Excellent problem-solving skills.
• Inventory and Vendor Relationship Management.
• Negotiation Skill.
• Logistics Planning.