Admin / Facility Liaison Officer at News Central TV

Key Responsibilities

• Serve as the primary point of contact between the organization and facility- related vendors, contractors, and regulatory bodies.
• Coordinate building maintenance, repairs, and infrastructure upgrades to ensure a fully functional workplace.
• Monitor facility conditions and report issues promptly for resolution.
• Facilitate permit renewals, statutory inspections, and ensure compliance with HSE and regulatory standards.
• Manage service level agreements and oversee contractor performance.
• Collaborate with security, housekeeping, and maintenance teams to ensure safety and operational efficiency.
• Maintain audit-ready documentation of facility activities, repairs, and regulatory interactions.
• Assist in emergency preparedness planning and facility-related contingency measures.
• Implement preventive maintenance schedules and oversee utility management (power, HVAC, lighting, etc.).
• Support office space planning, workspace allocation, and facility setup for internal and external events.

Key Responsibilities

• Manage day-to-day office operations and ensure a smooth work environment.
• Maintain organised documentation and accurate records.
• Schedule meetings, coordinate logistics, and manage calendars.
• Serve as a communication link between departments, staff, and external stakeholders.
• Support procurement and vendor relationships to ensure timely service delivery.
• Ensure compliance with company policies and administrative procedures.
• Prepare reports, handle correspondence, and provide general support to management.
• Prepare regular reports on expenses and office budgets.
• Organise a filing system for important and confidential company documents.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.
• Arrange travel and accommodation for staff as required.
• Schedule in-house and external events.
• Coordinate and oversee the sanitation/cleaning team to ensure a clean, safe, and functional work environment.
• Liaise with the Lagos Admin Officer/Team Lead to maintain consistent standards across locations.

Person Specification

• Bachelor's Degree in Business Administration, Public Relations, Mass Communication, or related field.
• 3—5 years of hands-on experience in an administrative or liaison role, preferably within a media or fast-paced corporate environment.
• Strong understanding of corporate communications and stakeholder engagement practices.
• Proven work experience as an Administrative Officer, Administrator or similar role.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
• Excellent written and verbal communication skills.
• Attention to detail.
• Strong understanding of corporate communications and stakeholder engagement.
• Prior experience working with regulatory bodies is an added advantage.
• Strong problem-solving skills and attention to detail.
• Basic knowledge of HSE practices and facility safety procedures.
• Negotiation skills (for dealing with vendors).
• Crisis management.
• Confidentiality and discretion.