Admin Executive at TRANOS

Job Summary

This role provides high-level administrative and coordination support to ensure the effective and seamless operation. Key responsibilities include managing schedules, coordinating engagements, facilitating communications, and supporting the execution of special projects and strategic initiatives.

Job Details

• Coordinate day-to-day administrative activities, ensuring efficient office operations, documentation, records management, and timely follow-up on requests.
• Support assigned projects and initiatives by coordinating activities, tracking timelines and deliverables, maintaining project documentation, and providing progress updates.
• Prepare reports, presentations, correspondence, meeting materials, and other business documents as required.
• Coordinate meetings, events, and other corporate activities, including logistics, documentation, and follow-up on action items.
• Maintain organised filing and record-management systems, ensuring documents are accurate, accessible, and appropriately secured.
• Liaise with internal teams, vendors, and other external stakeholders to coordinate administrative requirements and assigned activities.
• Conduct research, collate information, maintain trackers, and provide administrative support for projects and business initiatives.
• Track assigned actions, approvals, deadlines, and deliverables and follow up with relevant stakeholders to ensure timely completion.
• Provide administrative support, including calendar management, meeting scheduling, correspondence, and travel coordination.
• Coordinate engagements and communication with internal and external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform other administrative and project-based assignments as required.

Requirements

• Bachelor's degree in business administration, Management, Engineering or closely related field from a recognised tertiary institution. 
• Minimum of four (4) years of experience in an administrative or office management role.
• Minimum of Second-Class Upper Division (2:1) or equivalent GPA.