Admin Coordinator / Personal Assistant at Terra Energy Services Nigeria Limited

Duties and Responsibilities

• Provides confidential administrative assistance to the chief executives
• Act as the MD/ED’s point of contact, analysing and actioning requests in order to prioritise urgent and often sensitive matters, and taking decisive action to facilitate the optimal use of the Secretary/Chief Executives time
• Manage the MDs diary appointments, records and correspondence, proactively scheduling, organising and prioritising meetings and providing support to facilitate the smooth operation of the Office of the Secretary/Chief Executive
• Manage, prepare and review high level complex communications within the organization, ensuring timeliness and accuracy to support the achievement of business requirements
• Research, analyse, collate and provide reports to the Executives to support informed decision-making and planning
• Handles purchasing and maintenance of all general office supplies
• Manages the company schedule and calendar and over sees travel arrangements.
• Screens and handles telephone communications and greets visitors to maintain a professional image
• Serves as a liaison with external institutions, other offices, and clients
• Collects, enters, and maintains information to maintain departmental databases and records
• Drafts and finalizes written correspondence and documentation for the office
• Screens and assesses incoming and outgoing correspondence and develops replies
• Handles incoming and outgoing dispatch and receiving activities
• Assists in the coordination, direction, and fulfillment of special projects
• Coordinates and supervises the daily management of equipment and facilities for the organization
• Enhances personal growth and professional development by participating in workshops, in-service meetings, current literature, and educational programs
• Performs additional job-related duties as assigned
• Supervises activities of the Front Desk/Admin Officer and the support staff.

Qualifications

• Bachelor's Degree from an accredited university
• 3 -7 years working experience, preferably in an administrative position or related field
• Highly efficient time management skills and ability to prioritize tasks
• Strong capability to multitask and finish assigned projects before deadlines are due
• Highly proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Ability to work with minimal or no supervision
• Self-motivated and effective in a team setting and individually.

Salary

• Attractive.