Admin and Logistics Officer- Procurement at Plan International

ROLE PURPOSE

• This role will support Plan International Nigeria Country Program to ensure Admin, Logistics and Procurement activities are in line with organisational and project objectives and donors’ expectations and guidelines.
• The Admin and Logistics Officer will ensure effective Administrative, Logistics and Procurement planning and implementation of Plan Nigeria to enable on-time delivery at value for money of all procurement for which Plan International is responsible.

DIMENSIONS OF THE ROLE

The Admin and Logistics Officer is responsible for supporting the existing operations team with Administrative and logistics planning and implementation of Plan Nigeria’s country program. Whilst the responsibilities below cover the main aspects of the role, this may change due to the evolving situation and it is not limited to all listed below.

ACCOUNTABILITIES

• Prepare and file procurement documents for signature/ action, as necessary to ensure proper filing are in place
• Support the planning and organization of meetings and workshops
• Prepares, maintains and records for all purchase orders
• Ensures SAP system is used to capture all necessary procurement activities as required
• Oversee the proper capturing of all asset records from the procurement stage
• Ensures compliance of all Plan international procurement and logistics regulations
• Responsible for purchase order creation, maintenance and cleansing on SAP 
• Provide day to day support to staff in general in general office operations and identify future needs
• Manage procurement proceedings and record all procurement committee minutes
• Update and Create Procurement trackers and spread sheets as required
• Support annual lease renewals
• Perform any other duties as may be assigned
• Ensure timely services for hotel and flight bookings

EDUCATION, KNOWLEDGE AND EXPERIENCE

Essential

• Minimum of 2 years work experience in Administration, Supply chain and Logistics
• University Degree in Business, Management or any related field.
• Master’s degree and professional certifications are an added advantage

Desirable

• People Skills: Ability to work independently and as a team player who demonstrates leadership
• Communication Skills: Well developed written and oral communication skills.
• Able to communicate clearly and sensitively with vendors as a representative of Plan international.  This includes effective negotiation and representation skills.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan international’s core values and humanitarian principles.
• Working knowledge of SAP ERP
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
• Able to be planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
• Ability to build and maintain strong working internal and external relationships, and represent Plan in a professional and competent manner.
• Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
• Fluency in English written and spoken.

Required competencies

• Good interpersonal skills and team player
• Highly motivated and flexible
• Capable of creating clear goals that are consistent with the organization’s objectives
• Adjust priorities as required; allocates appropriate amount of time and resources to assigned tasks
• Ability To provide and receive virtual support for efficient administration
• Ability to take and receive feedback