Admin and Finance Manager at Child Protection and Women Empowerment Initiative

JOB DESCRIPTION:

• Oversee and ensure daily financial management and accounting obligations are performed in accordance with CPWEI’s policies and guidelines.
• Ensure that all accounting data is updated, reconciled and fully supported with backup documentation.
• Ensure timely processing of staff payroll, allowances and other reimbursements. 
• Monitor program and operational forecasting, establish and maintain cash controls to ensure supply of adequate funds.
• Develop project budget, preparation, monitor, review and revise as required by the program coordinator as approved by the Executive Director 
• Prepare budgets against actual analysis and report the variances to the Executive Director.
• Provide financial status of project expenses and budget information on a Monthly basis or as when required by the Executive Director. 
• Proactive, resourceful, solutions oriented and results-oriented.
• Conduct internal audits on a monthly basis for this project to ensure accurate documentation in accordance with donor requirements.
• Lead in managing the project audit process with External Auditors ensuring smooth audit and providing all documents required by Auditors as and when needed.
• Handle Human resources functions such as payroll, benefits administration, and employee relations.
• Implement internal controls and procedures to safeguard assets and minimize risk of fraud or financial loss.
• Supervise administrative staff and ensure smooth daily operations.

KEY REQUIREMENTS:

• Minimum of first degree or higher degree qualification in finance, business, accounting or other relevant field; professional qualification in Accounting desired.
• 4 years+ of progressive financial management experience, including supervisory experience.
• Strong accounting skills and experience including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Demonstrated experience and skill with budget preparation and analysis, financial reporting
• Preparation, presentation, and the proven ability to translate technical financial data into informative reports.
• Strong analytical, decision making and strategic planning skills with the ability to articulate complex information in an easy-to-understand manner.
• Knowledge of local law in taxation and local regulatory reporting procedures.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Vision), Web Conferencing Applications.
• Ability to prioritize, plan ahead, and manage a complex and diverse workload with tight deadlines.
• Experience of donor funded projects guidelines including UN, USAID, EU etc. is an added advantage

THE CANDIDATE SHOULD HAVE THE FOLLOWING SOFT SKILLS:

• Time management for task prioritization and deadline adherence; 
• Paying attention to details and strong communication skills, with an ability to integrate information/inputs from across the project to produce relevant products (documents, tools, processes) for success stories; 
• Ability to react via being assertive, identify and respond to demands accordingly; 
• Interpersonal skills for collaborative teamwork and strong organizational skills;
• Adaptability and flexibility to take on new tasks and responsibilities