Admin / Accounts Officer (Port-Harcourt) at Alpha Mead Group

Administrative Responsibilities

• Provide day-to-day administrative support for the facility management site.
• Maintain accurate filing systems (physical and electronic) for operational and financial documents.
• Prepare correspondence, reports, meeting minutes, and presentations as required.
• Coordinate staff attendance records, leave schedules, and timesheets for payroll processing.
• Manage office supplies, consumables, and stationery inventory.
• Coordinate travel arrangements, logistics, and accommodation where required.
• Liaise with vendors, contractors, and client representatives on administrative matters.
• Ensure proper documentation of invoices, delivery notes, purchase orders, and service reports.
• Support compliance with company policies, HSE requirements, and client procedures.

Accounts Responsibilities

• Process supplier invoices and ensure timely payment requests.
• Raise purchase requisitions and monitor procurement documentation.
• Maintain petty cash records and perform regular reconciliations.
• Prepare daily, weekly, and monthly financial reports for management.
• Monitor budget utilization and track site operational expenses.
• Reconcile vendor statements and resolve payment discrepancies.
• Support month-end and year-end financial closing activities.
• Maintain asset registers and inventory records.
• Assist during internal and external audits by providing required documentation.
• Ensure accurate record-keeping in accordance with company financial policies.

Qualifications

• Bachelor\'s Degree or HND in Accounting, Finance, Business Administration, or a related discipline.
• Minimum of 3 years\' relevant experience in an administrative and accounting role.
• Previous experience in Facility Management, Engineering Services, Construction, Oil & Gas, Energy, or Property Management will be an added advantage.
• Strong knowledge of accounting principles and financial record management.
• Proficiency in Microsoft Excel, Word, and accounting software or ERP systems.
• Excellent numerical, analytical, and organizational skills.
• High level of integrity, confidentiality, and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment