Accounts Receivable Officer at MacTay Consulting

Job Summary:

• The Accounts Receivable Officer will be responsible for managing the company’s accounts receivable processes, including invoicing, collections, reconciliation, and customer relationship management.
• This role requires a proactive individual with 3 years of experience in accounts receivable roles, excellent communication skills, and a strong understanding of accounting principles.

Key Responsibilities:

Invoicing and Billing:

• Generate and send out invoices to customers promptly.
• Ensure all invoices are accurate and comply with company policies and procedures.
• Track and resolve billing discrepancies.

Collections:

• Monitor customer accounts for non-payments, delayed payments, and other irregularities.
• Contact customers via phone, email, or mail to collect outstanding payments.
• Negotiate payment plans and terms with customers as necessary.

Reconciliation:

• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients’ billing issues.
• Prepare monthly accounts receivable reconciliation reports.

Customer Relationship Management:

• Maintain positive working relationships with customers to expedite collections.
• Respond to customer inquiries and resolve issues related to billing and payments.
• Provide excellent customer service and support to internal and external stakeholders.

Reporting and Analysis:

• Prepare and present detailed ageing reports and accounts receivable summaries.
• Analyse accounts receivable data to identify trends and areas for improvement.
• Assist in the preparation of financial statements and other reports as needed.

Compliance and Process Improvement:

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Identify opportunities for process improvement and implement best practices in accounts receivable management.
• Participate in audits and provide necessary documentation and explanations as required.

Qualifications:

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• ICAN/ACCA certification is an added advantage or (Final Stage)

Experience:

• 3 years of accounts receivable experience.
• Experience with accounting software (e.g., QuickBooks, SAP, Oracle).
• Proficiency in Microsoft Office Suite, particularly Excel.

Skills and Competencies:

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Strong analytical and problem-solving abilities.

Knowledge:

• Thorough understanding of accounting principles
• Knowledge of IFRS preferred
• Knowledge of relevant accounting software and ERP systems.