Accounts Payable Specialist at Save The Children

ROLE PURPOSE: 

This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically. 

1. To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.
2. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Key Accountabilities

Have essential knowledge of finance and accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Payment Review

1. Lead on invoice upload for the country office. 
2. Ensure all invoices are actioned within set timelines and vendors, receive value based on agreed timelines.
3. Reconcile balances on account payable control account (20000). 
4. allocate all consolidated invoices before month end.
5. Manage the account payable accounts and ensure all corrective actions are completed before month end and year end close.
6. Provision of remote support to field offices on accounts payable on related matters.
7. Review on a weekly basis, Open items for all suppliers and take corrective actions as required.
8. Monitor invoice integration failure, troubleshooting and identifying the root cause of the failure and resolve accordingly.
9. Actively archiving of weekly approved payment run document and audit process.
10. Assist during audit to retrieve all relevant documents for audit exercise.
11. Prepare and remit accurate withholding taxes every month.
12. Assist others requiring information on transactions to retrieve relevant vouchers.
13. Ensure adequate safeguarding of all financial instruments.
14. Preparation and submission of monthly Balance Sheet Reconciliations
15. Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings.
16. Any other duties as assigned by the supervisor or line manager.

Procurement

1. Represent Finance at Procurement Committee meeting.
2. Validate Purchase Vouchers within the Finance Coordinator’s Limit
3. Follow up on all outstanding invoices, payments in the field offices.

Statutory Regulations

1. Make statutory payments to the relevant authorities such as WHT deductions and ensure adequate do
2. cumentation is kept in the office.
3. Prepare and submission of monthly EFCC report

Business Partnering

1. Conduct state level finance induction for all new staff on finance policies, systems and procedure.
2. In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.

Audit Support:

1. Assist with the Internal and External audit preparations including putting together relevant documentations for the audit.
2. Follow up on audit issues and provide appropriate response with support from Finance Manager

Safeguarding

1. Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

QUALIFICATIONS 

MANDATORY:

• HND/BSc./MBA in accountancy 
• Minimum 5 years’ experience in INGO
• Proficient in computer skills with an excellent working knowledge of Excel.
• Perfect understanding of Nigerian tax laws and other compliance regulations

DESIRABLE:

• Experience working in a multi donor environment is considered a very strong advantage
• Financial Analysis and Reporting skills
• Audit or tax consultancy experience 
• Knowledge of Agresso FMS

Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA