Accounts Officer at Buckler Ordnance Systems Limited

Job Description

The accounts officer at Buckler Systems oversees and monitors the overall company budget and expenditure (CAPEX, OPEX), the cash-flow and other ongoing financial transactions. You are responsible for accurate bookkeeping, inventory, payrolling, tax administration, financial reporting and its metrics, according to our internal financial system, the Nigerian Financial regulations and to the IFRS standards. You will keep precise records of incoming and outgoing payments for the company as well as verify accounts payable and receivable.

You will provide financial advice and financial forecasts, interpret financial information and provide administrative financial support to your line manager. Also, you will be expected to prepare reports for (potential) investors, banks and other parties which can play a role in the growth of the B.S.

manages an accurate financial administration (creditors, debtors, salary administration, ledgers) and monitors the cash flow, the goods flow, accounts, and other financial transactions accurately.

KEY RESPONSIBILITIES

• Creates and manages the Chart of Accounts.
• Develops control polices and processes.
• Prepares estimates, invoices and purchase order.
• Responsible for the preparation of Monthly and Annual budgets.
• Analyzes financial discrepancies and ensures all discrepancies are discussed and resolved with the concerned department.
• Reports unsolved discrepancies to the Line Manager.
• Ensures all invoices for OPEX and CAPEX (goods, services, utilities and investments) are coded and booked accurately.
• Ensures the invoices are controlled and approved by the line management, before processing in the bookkeeping system.
• Sets up a monthly report.
• Posts all expenses and receivables daily.
• Prepares monthly management and accounting reports.
• Maintains and updates product/service list and pricing on QuickBookss
• Works In collaboration with Operations with respect to BOMs, to maintain an accurate Cost of goods and pricing of products and services on Quickbooks to reveal actual profit margin
• Follows up with the Business Operations Manager on outstanding payments from Clients and sends reminders on Quickbooks.
• Maintains an accurate data of approved vendors on Quickbooks and prepares Purchase Orders
• Monitors and updates Inventory list on Quickbooks
• Verifies payroll and ensures in collaboration with HR, that salaries are paid to the B.S employees on time
• Uploads approved payments on Company Internet Banking platform
• Maintains cordial and professional relationship with Company’s bank relationship officers
• Responsible for transacting with company’s Bank accounts.
• Ensures the right VAT administration & Federal Tax is applied in the company.
• Oversees the administration of petty cash funds and reimbursement after approval by the CEO.
• Manages financial liabilities of the company, especially with respect to correspondences with our Bankers
• Manages the invoices for company projects and sends estimates and invoices to clients.
• Maintains company asset register.
• Manages the receipts and deposits of cash and bank transactions, including foreign transfers, to ensure the accuracy of BOS’ financial position.
• Manages processing of invoices, prepares cheques, monitors payment terms and maintains appropriate records.
• Ensures that the financial management reports are produced on a timely basis.
• Manages all State and Federal tax receipts.
• Makes timely payment to the tax authorities after approval by the Line Manager and maintains a good relationship with the tax authorities.
• Carries out price verification
• Other duties as assigned.