Accounts Assistant at Voltaire Lifestyle Services Limited

Position Overview:

We are looking for a diligent and detail-oriented Accounts Assistant to join the finance team. The ideal candidate will support the accounting function by managing daily financial transactions, maintaining accurate records, and assisting in the preparation of financial reports. This role requires a proactive individual with strong analytical skills who can thrive in a dynamic, fast-paced environment.

Key Responsibilities:

Administrative tasks

• Filing statutory and other document.
• Typing letters that are finance & account related
• Posting of all data general ledger, bank statement and journals 

Financial support

• Processing payments such as tax remittances and returns,
• Bank reconciliation & other financial transactions
• Daily checks of production unit inventory consumption with relation to sales.

Financial reporting

• Reporting daily/weekly findings on inventory & sales consumption.
• Any observation or occurrence during event held.

Financial data maintenance

• Ensuring that financial records are accurate and up to date.
• Maintaining supporting documents (GL or Journals).

Key Performance Indicators (KPIs):

• Timeliness of Transactions: 100% of transactions recorded within 48 hours.
• Reconciliation Accuracy: Ensure bank and cash reconciliations are error-free and completed by deadlines.
• Invoice Processing: Process 95% of supplier invoices within agreed payment terms.
• Budget Adherence: Identify and report budget discrepancies within 24 hours of detection.
• Compliance Rate: Maintain 100% compliance with tax and financial regulations.

Objective Key Results (OKRs):

• Objective: Improve financial accuracy and reporting. KR: Reduce month-end reporting errors to less than 1%.
• Objective: Enhance operational efficiency. KR: Automate 50% of manual data entry tasks within six months.
• Objective: Strengthen cash flow management. KR: Reduce accounts receivable outstanding balance by 20% within three months.

Skills and Competencies:

• Strong numerical and analytical skills.
• Proficiency in accounting software (e.g., Xero, Sage, or QuickBooks) and Microsoft Excel.
• Excellent organisational skills with attention to detail.
• Ability to manage multiple tasks and meet strict deadlines.
• Strong communication skills for liaising with internal and external stakeholders.
• A proactive and problem-solving mindset.

Experience & Educational Requirements:

Education:

• A degree in Accounting, Finance, or a related field.
• Part-qualified or working towards ACCA, CIMA, or equivalent qualifications is advantageous.

Experience:

• Minimum 2 years of experience in an accounting or finance support role.
• Experience in the hospitality industry is a plus.

Other Requirements:

• Knowledge of VAT regulations and tax compliance.
• Flexibility to adapt to the financial needs of a business with diverse operations.
• Strong ethics and discretion in handling confidential financial information.
• A commitment to continuous professional development.