Accounts Assistant / Officer at Standard Bearers School (SBS)

Position Overview

• The Accounts Assistant/Officer is responsible for managing the financial records and transactions of the school in compliance with accounting principles and standards.
• The role involves monitoring accounts, reconciling financial discrepancies, and ensuring timely remittance of statutory obligations.
• This position supports the Chief Financial Officer (CFO) and contributes to the efficient financial operations of the school.

Key Responsibilities
Transaction and Record Management:

• Maintain accurate and up-to-date records of all financial transactions in adherence to accounting principles and procedures.
• Record daily payments from parents and to vendors using accounting software.
• Record and reconcile daily petty cash vouchers, payment vouchers, cash advances, and retirement forms.
• Profile new parents from the enrollment database and raise bills for them upon issuance of admission letters.

Reconciliation and Reporting:

• Conduct weekly reconciliation of account receivables, payables, and bank ledgers.
• Prepare monthly bank reconciliation statements and reconcile salary journals and ledgers.
• Reconcile monthly accounts for receivables and payables.

Statutory Compliance:

• Prepare schedules for approval by the CFO.
• Remit statutory payments such as PAYE, WHT, pensions, and other government-mandated deductions.
• Ensure accurate and timely processing ofpayments to vendors through cheques or transfer instructions.

Audit and Budget Management:

• Assist in the preparation and facilitation of the school’s financial year external audit.
• Monitor and manage the school’s expenditures within budgetary limits.

Financial Planning and Control:

• Maintain a daily imprest account and conduct daily reconciliations.
• Provide support for budgetary planning and implementation.

Client Management and Support:

• Maintain clients' records and security documents, providing counsel on payment statuses when required.
• Act as a liaison between parents and the finance team to address billing-related inquiries.

Other Duties:

• Assist in developing financial policies and procedures to ensure compliance and efficiency.
• Participate in training and workshops to enhance financial management skills.
• Carry out other work-related activities and responsibilities as assigned by the CFO or school management.

Educational Requirements

• A Bachelor’s degree in Accounting, Finance, or a related field.
• Relevant certifications (e.g., ICAN, ACCA) are an added advantage.
• 2 - 4 years relevant work work experience.

Key Skills and Attributes:

• Strong analytical and reconciliation skills.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Knowledge of statutory financial obligations and remittances in Nigeria.
• Attention to detail and ability to maintain confidentiality.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.