Accounts Assistant at National Democratic Institute

Position Overview

• Under the guidance of the Senior Accounts Manager and the Director of Finance and Administration, the Accounts Assistant will support the day to day activities of the finance team to ensure that the NDI financial policies and procedures are administered and adhered to.

Essential Duties and Responsibilities

• Work with Program staffing and outside Abuja in the disbursement of transport/meal allowance, per-diem etc., when the need arises;
• Maintains and keeps financial records of petty cash operations / reconciliations etc.;
• Updating & filing of financial records;
• Follow up with receipts and invoices from concerned staff;
• Going to the bank (As required);
• Follow up with the Institutions such as NHF, Pension Administration, FIRS etc.;
• Scanning of finance documents, etc., for monthly reconciliation reports;
• Collect and enter data for various financial spreadsheets;
• Verify and track invoices, including line items and allocations;
• Manage collections and distribution of financial documents to NDI concerned staff and partners;
• Printing, photocopying and scanning of financial documents such signing sheets, receipts, invoices and other financial related documents etc;
• Perform any other duties as assigned.

Required Skills and Qualifications

• Bachelor’s Degree in Finance, Accounting or a related business field.
• Two or more years of work experience preferably in auditing, performing transaction tests, and finance and/or grants management.
• Working knowledge of basic budget and accounting procedures.
• Competence with Excel and Word and with accounting software packages such as Quicken, QuickBooks.
• Working knowledge of Gmail, Google Calendar and Google Drive is preferred.
• Capacity to work both independently and as a member of a team.
• Excellent communication skills to effectively present information and respond to questions.
• Excellent oral and writing skills in English.
• Ability and willingness to travel to locations in Nigeria, which are often remote and difficult to reach.