Accounting Data Entry Officer at Graines Finance

Job Objective and Summary

• Prepares, reviews, updates, and retrieves information on computer systems and accounting packages. Also transfers information that is on paper to computer files.
• Core Responsibilities and Key Result Areas
• Book-keeping and Data Entry
• Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
• Compiles, verifies accuracy and sorts information according to book-keeping and accounting principles to prepare source data for computer entry
• Finalises and obtains appropriate approval for Data to be entered into accounting package
• Enters data into computer system and accounting package and checks to ensure the accuracy of the data that has been inputted in line with book-keeping and accounting principles
• Resolving discrepancies in information and obtaining further information for incomplete documents
• Creating data backups as part of a contingency plan to ensure business continuity at all times
• Responds to information requests from authorised members of the team
• Generates reports, stores completed work as appropriate
• Suggests and implements process improvements to enhance data entry efficiency and accuracy.
• Keeps information confidential

Key Performance Indicators

• Data Accuracy Rate
• Timeliness- Measures how well the Data Entry Officer meets deadlines for data entry tasks. 
• Adherence to quality control procedures and guidelines for data entry. 
• Data security and privacy protocols, minimizing the risk of data breaches or unauthorized access.
• Responsiveness to feedback and their ability to reduce error rates over time.
• Assesses the accuracy and completeness of any documentation related to data entry tasks, ensuring clear records for audit purposes.
• The accuracy and efficiency of data retrieval when needed, ensuring that data is readily accessible.
• Compliance with organization-specific data entry guidelines and protocols.
• Completeness and accuracy of audit trails for data entry activities, ensuring transparency and accountability.
• Number of administrative lapses observed
• Quality of reports produced

Competencies

Behavioural Competencies

• Proficient knowledge in data entry software, data management, data sources, data accuracy and integrity, data validation and quality control, data security and privacy regulations
• Computer skills, industry terminology, keyboarding skills, data formatting, data retrieval techniques, document types, audit trails, data backup and recovery processes
• Attention to Detail
• Time Management
• Teamwork
• Resourcefulness
• Critical Thinking
• Accountability
• Positive Attitude
• Responsiveness
• Excellent Administrative ability